Experienced Accounting Assistant

4 weeks ago

Scarborough, United States Northeast Technical Institute Full time
Job DescriptionJob Description

Position Overview:

The Accounting Assistant plays a pivotal role within the business office through accurate reporting, and maintaining the integrity of all documents handled by the business office. As the primary custodian of student ledgers, vendor transactions and various accounting records, this position serves as the frontline representative for business office inquiries from students, staff, faculty, and external parties through various communication channels including phone, email, walk-ins, and virtual appointments.

Essential Functions:

  • Process accounts payable by receiving, processing, verifying, scanning, entering and reconciling vendor invoices and expense reports.
  • Monitors and records company credit card activity.
  • Verifies Federal ID for new vendors through obtaining Form W-9.
  • Pays vendors by monitoring, scheduling and preparing checks, and resolving invoice, or payment discrepancies and documentation.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Maintains accounts payable aging.
  • Maintains student ledgers with meticulous attention to detail, acting as the official gatekeeper of student accounts.
  • Creates student budgets from enrollment agreements and installment contracts.
  • Posts student payments by recording cash, check, electronic and credit card transactions.
  • Tracks revenues by verifying and entering transactions from all sources.
  • Resolves collections by examining student payment plans, payment history, and activity related to student payment.
  • Performs the student collection process.
  • Creates and distributes invoices for agencies and employers.
  • Monitors student accounts receivables by tracking, researching and resolving unpaid invoices.
  • Reconciles student information system to accounting system.
  • Maintains historical records by scanning and filing AP and AR documents.
  • Tracks and orders requisition requests.
  • Participates in accounting month and year end process and reporting.
  • Ensures prompt response to student account and vendor requests.
  • Collaborates and works with offices such as Admissions, Financial Aid, Registrar and Student Services on coordination of data files and process flow to make the student information system operations as seamless as possible for the students.
  • Participates in graduation process.
  • Provides project assistance.
  • Meets KPI’s and goals as established by supervisor.
  • Performs administrative duties as assigned.

Essential Skills

  • Detail-oriented and customer service focused.
  • Demonstrated computer proficiency using Microsoft Office Suite (Word, Excel, etc.) or equivalent software, the internet, email messaging, and a variety of software applications.
  • Strong interpersonal and communication skills and the ability to work effectively with diverse population.
  • Ability to effectively, professionally, and tactfully interact and communicate, both orally and in writing with students, faculty, staff, and visitors. Skill in independently composing letters, memos, reports, and written communication materials using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
  • Skill in accurate record keeping with strict attention to detail. Skill in organizing tasks, documents and materials with efficiency and accuracy.
  • Proven record of accountability, follow-up and follow-through.
  • Ability to use independent judgment and to manage and impart information to a range of institutional colleagues.
  • Ability to foster a cooperative work environment.
  • Ability and flexibility to prioritize, regroup, strategize and multitask.
  • Skills in judgment and decision-making, problem solving.
  • Abilities in problem identification, reasoning, ability to develop original ideas to solve problems.
  • Demonstrated ability to work effectively in a service environment that is subject to frequent interruptions and skill in setting priorities that accurately reflect the relative importance of job responsibilities.
  • Ability to calculate and manage accounting figures and basic understanding of accounting principles.
  • Confidentiality a must

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid sick time
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Ability to Relocate:

  • Scarborough, ME 04074: Relocate before starting work (Required)

Work Location: In person

 

Company DescriptionNTI is a trade school offering short-term, hands-on training to individuals looking to receive a license or certification in a few months rather than a few years.Company DescriptionNTI is a trade school offering short-term, hands-on training to individuals looking to receive a license or certification in a few months rather than a few years.

  • Accounting Assistant

    1 week ago

    Scarborough, United States Beauregard - Scarborough, ME Full time

    Job Summary: Compensation & Benefits: - Competitive salary based on experience - Comprehensive benefits package including medical, dental, vision, and 401(k) - Paid time off and holidays - Professional development opportunities **Responsibilities**: - Assist with the preparation and processing of financial transactions such as accounts payable, daily pos...

  • Administrative/accounting Assistant

    2 weeks ago

    Scarborough, United States Northeast Technical Institute Full time

    **Position Overview**: **Essential Functions**: Process accounts payable by receiving, processing, verifying, scanning, entering and reconciling vendor invoices and expense reports. Monitors and records company credit card activity. Verifies Federal ID for new vendors through obtaining Form W-9. Pays vendors by monitoring, scheduling and preparing checks,...

  • Accounting and Finance Director

    3 weeks ago

    Scarborough, United States Aroma Joe's Coffee Full time

    Aroma Joe's is a leading and innovative Quick Service Restaurant (QSR) of handcrafted beverage chains that is headquartered in South Portland, Maine. This rapidly growing brand currently has 114 locations along the east coast. Aroma Joe's is a local destination for hand crafted coffee and espresso drinks, unique infused blends, signature AJ's RUSH Energy...

  • Accounting Specialist

    1 week ago

    Scarborough, United States Direct Mail Of Maine Full time

    Job DescriptionJob DescriptionPosition OverviewThe Accounting Specialist supports the Finance Team in a variety of functions. this position requires understanding of general bookkeeping principles and some knowledge of Generally Accepted Accounting Principles. The Accounting Specialist works with other departments to settle daily transaction activity.Duties...

  • Experienced Automotive Sales Executive

    3 weeks ago

    Scarborough, United States Land Rover Scarborough Full time

    Job DescriptionJob DescriptionDescription:Here at Jaguar Land Rover Scarborough, we strive to offer the best dealership experience that we can. For over 85 years, we have proudly served residents of Maine and beyond, offering top-notch multi-franchise sales, finance, and service to each and every customer who walks into our showrooms. What you want to...

  • Experienced Automotive Sales Executive

    2 weeks ago

    Scarborough, United States Land Rover Scarborough Full time

    Job DescriptionJob DescriptionDescription:Here at Jaguar Land Rover Scarborough, we strive to offer the best dealership experience that we can. For over 85 years, we have proudly served residents of Maine and beyond, offering top-notch multi-franchise sales, finance, and service to each and every customer who walks into our showrooms. What you want to...

  • Home Delivery

    1 day ago

    Scarborough, United States Bisson Moving and StorageTransportation Full time

    Bisson Moving & Storage has been in business, in Maine, over 100 years and is experiencing rapid growth. Bisson is currently looking for an Office Assistant to assist in our Final Mile/Home Delivery Service in Scarborough Exciting opportunity to join our team now! ***: Coordinate delivery of items for Bisson customers. Track all jobs and ensure all...

  • Veterinary Assistant

    2 days ago

    Scarborough, United States Scarborough Animal Hospital Full time

    OverviewScarborough Animal Hospital has an opportunity for a Experienced Veterinary Assistant to join our team! Location: 29 First St, Scarborough, ME 04074 Shift Details: This is a full-time position, working four-day work weeks and rotating Saturdays. Compensation: Starting at $25/hour and up, based on experience. Scarborough Animal Hospital is excited...

  • Ophthalmic Assistant

    4 weeks ago

    Scarborough, United States 2020 Now Full time

    The candidate selected for this position will help to develop a center of excellence for a state-of-the-art optometric practice within extremely busy optical retailer.We are seeking a full-time Ophthalmic Assistant or Optometric Assistant for a company that is involved in providing patients with comprehensive eye health exams via Ocular Telehealth...

  • Rental Administrative Assistant

    2 weeks ago

    Scarborough, United States Maine Properties, LLC Full time

    **Job description** Maine Properties, LLC is currently looking for a Rental Administrative Assistant to join our team. Maine Properties, LLC has been an integrated, family-owned building development and property management company. We have grown steadily, developing, building, and managing high-quality residential and commercial properties, with long-term...

  • Acima Assistant Store Manager

    3 weeks ago

    Scarborough, United States Rent-A-Center Inc. Full time

    Acima Assistant Store Manager Who We Are At Acima, our mission is to empower individuals and families by providing accessible Lease-To-Own solutions that enhance their quality of life with ease of access to the things they need and want. We can provide this access by being a leader in the Lease-To-Own space where we offer customers the ability to acquire...

  • Assistant Manager

    3 weeks ago

    Scarborough, United States Big Apple Full time

    Big Apple convenience stores are a division of CN Brown Company. Were family owned and local to New England with our corporate office located in South Paris, Maine. With more than 75 Big Apple locations throughout Maine and New Hampshire, we offer many opportunities to employees who are looking for careers in management. We are proud to say that the majority...

  • Assistant Baker

    2 weeks ago

    Scarborough, United States Nothing Bundt Cakes - Scarborough Full time

    **Benefits**: - Employee discounts - Free uniforms - Paid time off **At Nothing Bundt Cakes**, the** Assistant Baker **is at the heart of it all. Dedicated to perfecting the craft, you are able to support the Bakery because you see beauty in raw ingredients and strive for consistency when you make our guests’ favorite recipes. You’ll make the cakes...

  • Assistant Baker

    1 week ago

    Scarborough, United States Nothing Bundt Cakes - Scarborough Full time

    Job DescriptionJob DescriptionBenefits:Employee discountsFree uniformsPaid time offAt Nothing Bundt Cakes, the Assistant Baker is at the heart of it all. Dedicated to perfecting the craft, you are able to support the Bakery because you see beauty in raw ingredients and strive for consistency when you make our guests favorite recipes. Youll make the cakes...

  • Medical Lab Assistant

    1 month ago

    Scarborough, United States Maine Health Full time

    Part Time 301A US-1 Laboratory Support Day Shift Experienced, qualified applicants are eligible for a $5,000 Sign-on Bonus. This bonus will be prorated for Part Time or Per Diem positions. Please note this bonus is not available to current MaineHealth employees or prior employees that have been separated for less than 6 months. NorDx is seeking...

  • Medical Lab Assistant

    1 week ago

    Scarborough, United States Maine Health Full time

    Part Time 301A US-1 Laboratory Support Day Shift Experienced, qualified applicants are eligible for a $5,000 Sign-on Bonus. This bonus will be prorated for Part Time or Per Diem positions. Please note this bonus is not available to current MaineHealth employees or prior employees that have been separated for less than 6 months. NorDx is seeking...

  • Medical Lab Assistant I

    1 month ago

    Scarborough, United States Maine Health Full time

    Full Time 100 Campus Dr. Laboratory Support Day/Evening Experienced, qualified applicants are eligible for a $5,000 Sign-on Bonus. This bonus will be prorated for Part Time or Per Diem positions. Please note this bonus is not available to current MaineHealth employees or prior employees that have been separated for less than 6 months. NorDx is seeking...

  • Medical Lab Assistant I

    2 days ago

    Scarborough, United States Maine Health Full time

    Full Time 100 Campus Dr. Laboratory Support Day/Evening Experienced, qualified applicants are eligible for a $5,000 Sign-on Bonus. This bonus will be prorated for Part Time or Per Diem positions. Please note this bonus is not available to current MaineHealth employees or prior employees that have been separated for less than 6 months. NorDx is seeking...

  • Experienced House Cleaners Sign On Bonus Available

    1 week ago

    Scarborough, United States Merry Maids Full time

    SUMMARY: Professionally clean customer homes using Merry Maids' unique cleaning procedures and products. Overall objectives are to leave the home looking and smelling freshly cleaned and groomed. ESSENTIAL FUNCTIONS: * Uses Merry Maids' cleaning products and procedures to clean, dust cobwebs, cleaning all hanging light fixtures and dusting baseboards and...

  • Experienced House Cleaners Sign On Bonus Available

    3 weeks ago

    Scarborough, United States Merry Maids Full time

    SUMMARY: Professionally clean customer homes using Merry Maids' unique cleaning procedures and products. Overall objectives are to leave the home looking and smelling freshly cleaned and groomed. ESSENTIAL FUNCTIONS: Uses Merry Maids' cleaning products and procedures to clean, dust cobwebs, cleaning all hanging light fixtures and dusting baseboards and...