Workplace Experience Specialist

4 weeks ago

San Francisco, United States Russell Tobin Full time
Job DescriptionJob DescriptionWorkplace Experience Specialist
Contract: 1 Month
PR: 20-27/hr depending on YOE
Onsite: San Francisco, CA

Duties: You're an excellent communicator, comfortable interacting with all levels of employees,
management, and third-party vendors. You are detail focused, have impeccable judgment. You always lead with "yes" but are comfortable saying “no” to requests that don't fit team / company goals. You're sensitive to employees' needs and the needs of the company and your team. You know that providing excellent customer service might mean dropping everything to sort out an unexpected problem, but that's OK; last-minute requests don't faze you

Responsibilities
  • Liaise with vendors, building managers and landlords as needed
  • Maintains awareness of the workspace and submits janitorial and maintenance work orders as needed, communicating with appropriate partners to address issues
  • Responds to customer requests and complaints promptly with accurate and thorough information according to the specific request
  • Conducts guest registration through visitor management software
  • Assists with light duty activities such as adjusting monitor arms, tightening screws on chairs, etc.
  • Utilizes and maintains integrity of databases, supports data entry of required reports and other digital tools associated with service delivery, as requested
  • Follows security and emergency procedures as defined for the property, and responds to emergency situations in a calm, efficient manner. Summons appropriate assistance and makes appropriate notifications in accordance with operating procedures
  • Share resources, knowledge, and practices with teammates to improve the office
  • Assist the Food & Beverage program, including placing and stocking orders as necessary
  • Coordinate all in-office events for employees and provide building tours for new employees
  • Process invoices while working cross functionally with Accounts Payable, and report any missing/delayed shipment payments to the Senior Workplace Specialist/Manager
  • Maintain Workplace Experience master documents, spreadsheets, calendars and floor plans
  • Perform other duties and special projects as requested
  • Comfortable meeting and engaging with new people with a warm and engaging demeanor, ability to assess circumstances, empathize and offer help
  • Utilize a high level of attention to detail as well as strong interpersonal skills
  • Have a positive attitude and a strong sense of urgency in resolving any issues that may arise
  • Intermediate skills with Google Suite. Comfortable with and embracing of new technologies and digital tools; such as apps, databases, financial management, work order management, social networking, cloud technologies, communications and handheld mobile technologies and applications
Requirements:
  • Minimum of 3 years' experience in a fast-paced administrative role
  • Ability to consistently deliver a high level of customer service
  • Strong communication skills across employees at all levels within the organization
  • Demonstrated ability to handle multiple tasks with little or no supervision
  • Advanced problem solving skills
  • Ability to triage and create sensible prioritization in order to continue to be effective
  • Positive attitude; grace under pressure
  • Accurate, organized, punctual and accountable
  • Strong computer skills including experience with Google Suite

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

#CB
#LI-CK1Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

  • Workplace Experience Specialist

    2 months ago

    San Francisco, United States Russell Tobin & Associates Full time

    What are we looking for in our Workplace Experience Specialist? Workplace Experience Specialist Contract: 1 MonthPR: 20-27/hr depending on YOE Onsite: San Francisco, CADuties: You're an excellent communicator, comfortable interacting with all levels of employees,management, and third-party vendors. You are detail focused, have...

  • Workplace Experience Specialist

    2 weeks ago

    San Francisco, United States Russell Tobin & Associates Full time

    What are we looking for in our Workplace Experience Specialist? Workplace Experience Specialist Contract: 1 MonthPR: 20-27/hr depending on YOE Onsite: San Francisco, CADuties: You're an excellent communicator, comfortable interacting with all levels of employees,management, and third-party vendors. You are detail focused, have...

  • Workplace Experience Specialist

    2 months ago

    San Francisco, CA, United States Russell Tobin Full time

    What are we looking for in our Workplace Experience Specialist? Workplace Experience Specialist Contract: 1 Month PR: 20-27/hr depending on YOE Onsite: San Francisco, CA Duties: You're an excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors. You are detail focused, have impeccable...

  • Workplace Experience Specialist

    3 weeks ago

    San Francisco, United States Braze Full time

    At Braze, we have found our people. We’re a genuinely approachable, exceptionally kind, and intensely passionate crew. We seek to ignite that passion by setting high standards, championing teamwork, and creating work-life harmony as we collectively navigate rapid growth on a global scale while striving for greater equity and opportunity – inside and...

  • Senior Workplace Experience Specialist

    3 weeks ago

    San Francisco, California, United States Zendesk Full time

    By clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....

  • Senior Workplace Experience Specialist

    2 weeks ago

    San Francisco, California, United States Zendesk Full time

    By clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....

  • Senior Workplace Experience Specialist

    2 weeks ago

    San Francisco, California, United States Zendesk Full time

    By clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....

  • Senior Workplace Experience Specialist

    3 weeks ago

    San Francisco, California, United States Zendesk Full time

    By clicking "Apply Now," I understand and agree that Zendesk and its affiliates will collect and process my information in accordance with Zendesk's Candidate Privacy Notice.Job Description Workplace Experience SpecialistAt Zendesk, we're on a mission to simplify the complexity of business and make it easy for companies and customers to create connections....

  • Workplace Experience Coordinator

    4 hours ago

    San Francisco, United States TripActions Full time

    Our Workplace Experience Team is growing and we’re looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...

  • Workplace Experience Coordinator

    4 days ago

    San Francisco, United States Solve IT Strategies, Inc. Full time

    Job DescriptionJob DescriptionSolve IT Strategies is looking for a Workplace Experience Coordinator. This role is located at San Francisco, CA.The Main Responsibilities of a person are:? Managing In-Office Experience : Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering,...

  • Workplace Experience Coordinator

    3 weeks ago

    San Francisco, United States Creative Solutions Full time

    Position: Workplace Experience CoordinatorLocation: Downtown, San Francisco, CA (5 days On-site)Job Type: ContractDuration: 6 MonthsWhat You'll Be Doing Arrives before business picks up for the day to conduct the 'morning walk of all spaces. This is the most important daily task of the Workplace team. It serves as the front line to ensure the spaces are...

  • Workplace Experience Coordinator

    3 weeks ago

    San Francisco, United States ABM Industries Full time

    **Employee Engagement**: - Develop and implement programs and activities that boost employee morale, satisfaction, and engagement. - Organize team-building events, recognition programs, and employee surveys to gather feedback. **Workplace Culture**: - Foster a positive workplace culture by promoting diversity, equity, and inclusion initiatives. -...

  • Workplace Experience Supervisor

    2 weeks ago

    San Francisco, United States CBRE Full time

    **Workplace Experience Supervisor** **Job ID** - 166255**Posted** - 08-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Administrative, Communications/Public Relations, Customer Service, Facilities Management, People/Human Resources, Project Management, Workplace Strategy **Location(s)** Hayward - California - United...

  • Workplace Experience Coordinator

    3 weeks ago

    San Francisco, United States Anthropic Full time

    About the role: We are looking for an enthusiastic Workplace Experience Coordinator to join our team. In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work. If you possess the skill to quickly rank and address conflicting demands as they...

  • Workplace Experience Coordinator

    2 weeks ago

    San Francisco, United States Anthropic Full time

    About the role: We are looking for an enthusiastic Workplace Experience Coordinator to join our team. In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work. If you possess the skill to quickly rank and address conflicting demands as they...

  • Workplace Experience Coordinator

    3 weeks ago

    San Francisco, United States Anthropic Full time

    About the role: We are looking for an enthusiastic Workplace Experience Coordinator to join our team. In this role, you will be the face of Anthropic for our guests, employees, and vendors, creating an inviting and warm environment to enable employees to do their best work. If you possess the skill to quickly rank and address conflicting demands as they...

  • Workplace Experience Coordinator

    1 week ago

    San Francisco, California, United States Navan Full time

    Our Workplace Experience Team is growing and we're looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...

  • Workplace Experience Coordinator

    1 week ago

    San Francisco, United States Navan Full time

    Our Workplace Experience Team is growing and we’re looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...

  • Workplace Experience Coordinator

    7 days ago

    San Francisco, United States Navan Full time

    Our Workplace Experience Team is growing and we're looking for a hands-on Workplace Experience Coordinator to assist with the day-to-day operations and experience of our office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next...

  • Lead, Workplace Experience

    1 week ago

    San Francisco, United States OpenTable Full time

    With millions of diners, tens of thousands of restaurants, and 23+ years of experience, OpenTable, part of Booking Holdings, Inc. (NASDAQ: BKNG), is an industry leader with a unique insight into the world of hospitality. We champion restaurants, bars, wineries, and other venues around the world, helping them attract guests, manage capacity, improve...