AR Clerk

WE ARE LOOKING FOR THE RIGHT PERSON FOR IMMEDIATE HIRE. WE ARE LOOKING FOR SOMEONE WHO IS EXPERT AT POSTING PAYMENTS BUT ALSO STRONG COLLECTION BACKGROUND

Under direct supervision of the Director of Credit and Collections, the Accounts Receivable Clerk performs the daily NDS deposit functions for customer payment and enters notes in Credit Strategy. Further, conducts research for short pays, over payments, and skipped invoices and ensures the accuracy of invoices. Correspond with clients and sales team to follow up on outstanding payments, resolve any billing-related issues with special projects, and communicate with customers and sales representatives positively and proactively.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares customer checks for posting by sorting in customer number sequence
• Posts daily cash deposits.
• Prepares calculator tapes on check deposit batches.
• Posts daily customers check payments into the NDS Accounts Receivable system.
• Reviews Bad Credit Report when instructed by the Regional Credit Manager.
• Issues Delivery Authorization numbers for delivery exceptions when needed.
• Provides customers and Sales Representatives with skipped invoice numbers and amounts.
• Accesses the on-line banking system and prints the daily bank NSF transaction information. Posts NSF transactions, including NSF fees, into the NDS system. Refers daily NSF activity to the Senior Credit Analyst.
• Communicate effectively and positively to build rapport with customers and Sales Representatives.
• Reconcile research and respond to customer and Sales Representative questions in reference to payment discrepancies, invoice adjustments, deposit postings and terms of payment.
• Prepare written correspondence to customers regarding account status.
• Enters customer notes into Credit Strategy.
• Sends invoice copies and proof of deliveries per customer’s request.
• Research and document customer account adjustments, including customer refunds, credit and debit memos and payment applications.
• Document and submit for approval small balances and bad debt adjustments.
• Maintain related files and records in accordance with company practices and regulatory requirement.
• Act as liaison for communications between Accounting, Sales Representatives, other departments, and our customers to provide customer information.
• Provide outside auditors with requested information related to Accounts Receivable and customer account balances.
• Perform other tasks as directed by the Director of Credit and Collections or Senior Management.
• Treats all customers (internal and external) with respect, courtesy and kindness.
• Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated.

Responsibilities:

• Obtain primary financial data for accounting records
• Compute and record numerical data
• Check the accuracy of business transactions
• Perform data entry and administrative duties

Qualifications:

• Previous experience in accounting, finance, or other related fields
• Fundamental knowledge of GAAP
• Ability to prioritize and multitask
• Strong organizational skills
• Deadline and detail-oriented