Construction Project Administrative Assistant
2 weeks ago
Foodservice Refrigeration/Construction is seeking the right individual to fill this role... the perfect candidate will be a resourceful, can-do, get it done type of individual who is also creative and nurturing to the team members.
The Office Manager/Construction Project Administrator's principal duty is to clerical support the Director of Construction and the Project Managers. In order to carry out the role on the project admin, the following duties must be properly fulfilled:
- Review and become familiar with plans and specifications to ascertain scope and complexity of the project.
- Set up files for Project Manager at beginning of project.
- Set up a separate set of books for your use to be kept in your office.
- Creates/Assist Project Manager and maintains all copies of contracts, purchase orders, change orders, etc.
- Maintain Purchase Order/Contract log for your project.
- Establishes and maintains communications with Vendors and Subcontractors.
- Spreadsheet and track material, parts and etc.
- Reviews and becomes familiar with budget for labor and material cost allocated for the project, and insures that all efforts are made to complete project within budget.
- Prepares weekly and monthly Subcontractor draws for payment as well as supplier invoices.
- All filing in Project Manager’s office as well as books in Administrative Office.
- Help answering phones during lunch breaks for reception.
- Prepares monthly reports.
- Prioritizing tasks to make sure that multiple deadlines are met.
- Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency.
- Have thorough knowledge of procedures manual.
- MUST HAVE AIA Billing.
The above outline of duties is not arranged in order of priority. Those duties are not meant to restrict initiative, but rather to describe minimum activities. Those duties will from time to time be altered by the Project Manager to suit the needs of the company.
Company DescriptionRefrigeration/HVAC Company that Services Supermarkets throughout Florida, Tennessee and Georgia looking for Construction Project Administrative Assistant.Company DescriptionRefrigeration/HVAC Company that Services Supermarkets throughout Florida, Tennessee and Georgia looking for Construction Project Administrative Assistant.-
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