Accounts Payable Clerk

Description

AP Clerk performs a range of general clerical, accounting, and bookkeeping support functions in an organization.

Essential Duties:

• Open, sort, distribute mail and drop off FedEx packages as needed
• Maintain a financial filing system
• Sort and code overhead invoices
• Obtain appropriate approval to process, invoices and check requests for payment
• Enter and upload invoices into system
• Assist in preparing check runs
• Assist in month end procedures
• Research and resolve invoice discrepancies and issues
• Correspond with vendors and respond to inquiries
• Assist in providing supporting documentation for audits
• Assist with other accounting projects in the office
• Prepare annual office files for archive
• Review and approve other team members batches for timely and accurate processing
• Comprehensive knowledge of AP month end processes and accruals
• Manages difficult vendor situations, responds promptly to vendor needs, solicits vendor feedback to improve service, responds to requests for service and assistance and meets commitments
• Manage and reconcile monthly vendor statement
• Interacts and communicates clearly with coworkers, clients, and vendors in a courteous, friendly matter
• Exhibits tact, consideration, and patience in difficult situations
• Approaches sudden, unexpected challenges effectively with confidence
• Punctual, follows instructions, responds to management direction, and solicits feedback to improve performance
• Familiar with a company Chart of Accounts Structure
• Knowledgeable in Excel

Qualifications and Minimum Requirements:

• Strong attention to detail
• Motivated, self-starter that can also work on a team
• High sense of urgency and ability to work
• Ability to manage multiple projects simultaneously, set priorities, identify, and address problems, meet deadlines
• Proficient in MS Office, particularly Excel, Outlook, and Word
• High school diploma. Associate degree in accounting preferred.
• 3-5 years’ experience with accounts payable or general accounting
• Knowledge of basic accounting principles
• Ability to work independently and prioritize tasks
• Strong analytical abilities