AP/AR Specialist

Job Summary:

The AP/AR Specialist is responsible for the financial processing of transactions for the Company. Duties include processing vendor invoices in the accounting system, obtaining approval for vendor payments, supporting the payment of invoices and accurate record keeping. The role will support the processing of reimbursements.

Duties/Responsibilities:

Accounts Receivable:

· Responsible for the full cycle Accounts Receivable function including managing the A/R inbox, deposits, collections, posting, and sending invoices and statements.

· General ledger activities including preparing A/R and A/P related journal entries.

· Reconcile A/R accounts.

· Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating resolution of discrepancies to the appropriate person(s)

Accounts Payable:

· Ensures that for all PO related invoices that the 3-way match process of gathering the PO, receiving approvals, and invoice copy occurs timely and accurately. Requestor approval as needed on service-related invoices.

· Ensures that all non- PO invoices get timely approvals and that the GL accounting coding on invoices is accurate.

· Processes and enters all A/P invoices and expense reports into the system, including ensuring correct GL account coding.

· Mail/distribute signed checks including assembling check payment advice to invoices.

· Assists with reconciling vendor statements, including asking vendor for missing invoices.

· Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.

· Review employee expense reports and ensure receipts are attached and approvals received.

· Files, maintains, and distributes accounting documents, records, and reports.

· Issues 1099’s annually

Required Skills/Abilities:

· Bachelor’s degree in business, accounting, or related field

· Three years’ experience in accounting and/or similar roles

· Must be reliable and trustworthy.

· Excellent verbal and written communication skills.

· Proficient in Microsoft Office Suite or related programs.

· Must be highly proficient in Excel.

· Must be able to learn other accounting software systems.

· Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

· Ability to work independently and in a fast-paced environment.

· Ability to anticipate work needs and interact professionally with customers.

· Ability to adjust to change.

· Excellent organizational skills and attention to detail.

Education and Experience:

· High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.

· At least three years of related experience required.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Our Company is a Equal Employment Opportunities Employer and it is our policy to provide equal employment opportunities without regard to race, color, religion, sex, national origin, ancestry, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, housing status or any other protected characteristic under applicable law. It is the policy of the company to provide equal employment opportunities without regard to race, color, religion, sex, national origin, ancestry, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, housing status or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by the company where appropriate.