Job Position: Clerical Aide

Location: Great Valley High School

Pay Rate: $17.00/hr

Shift: 8:30AM - 4:00PM

Position Type: Full Time 

SOS Group is looking for a clerical aide provides essential administrative and support services to help ensure the smooth operation of the school's daily activities.

Key Responsibilities:

1. Administrative Support:

   • Document Preparation: Assisting with the preparation of reports, memos, and other documents.
   • Filing and Record Keeping: Maintaining student records, attendance files, and other important documents.
   • Data Entry: Entering and updating information in student databases and administrative systems.

2. Office Management:

   • Handling Communication: Answering phone calls, directing inquiries to appropriate staff, and handling email correspondence.
   • Visitor Management: Greeting and assisting visitors, parents, and students, and ensuring they follow school protocols.
   • Supplies Management: Managing office supplies inventory and ordering new supplies as needed.

3. Student Services:

   • Attendance Tracking: Recording student attendance and absences, and assisting with attendance reports.
   • Student Records: Updating and maintaining accurate student records, including grades and personal information.
   • Support for Students: Assisting with student-related tasks such as helping with forms and documentation.

4. Scheduling and Coordination:

   • Meeting Coordination: Scheduling meetings, parent-teacher conferences, and other school events.
   • Appointment Management: Coordinating appointments for school staff or administrators.

5. Assisting Teachers:

   • Classroom Support: Providing administrative support to teachers, such as preparing materials or managing classroom records.
   • Event Assistance: Helping organize and manage school events, activities, and field trips.

6. General Office Duties:

   • Mail Handling: Sorting and distributing mail and other communications.
   • Office Organization: Keeping the office area organized and ensuring that it is stocked with necessary supplies.

Skills and Qualities:

• Organizational Skills: Ability to keep track of multiple tasks and maintain an organized workspace.
• Attention to Detail: Ensuring accuracy in data entry, record keeping, and documentation.
• Communication Skills: Effective interaction with students, parents, and school staff.
• Technical Proficiency: Familiarity with office software (e.g., Microsoft Office) and school administrative systems.
• Time Management: Ability to prioritize tasks and manage time efficiently.

Work Environment:

• School Offices: Clerical aides typically work in the main office of a school, interacting with administrative staff, teachers, students, and parents.
• Classrooms: Occasionally, they may assist in classrooms or during school events.