Personal Assistant

3 weeks ago

Durham, United States Michael's Place, Inc. Full time
Job DescriptionJob Description

We are seeking an Administrative Assistant to join our team.

Responsibilities:

 

  • Preparing communications on the employer’s behalf — drafting, formatting, and proofreading documents

  • Creating and maintaining records, databases, and filing systems

  • Acting as the employer’s first point of contact with respect to outside vendors, partners, and contractors

  • Managing some communication channels, following up with external parties, as needed

  • Occasionally accompanying the employer on business trips to take minutes and participate in important meetings on their behalf or provide overall assistance

  • Scheduling and rescheduling appointments

  • Taking notes, writing minutes as well as copying, scanning, and faxing important documents

  • Conducting research on any topic the employer may require

  • Reminding their employer of important tasks and deadlines

  • Implementing and maintaining information management and administrative systems

  • Managing different ad hoc tasks to support their employer

SKILLS REQUIRED:

Administrative

Task scheduling and paperwork management are key to this role. While there is no specific degree needed to show this skill, a bachelor’s degree in Communications can put you at an advantage.

Problem-Solving Abilities

The daily scope of duties requires the personal assistant to resolve tasks delegated by the employer. These tasks will be related to both household and business administration, so the right candidate should always be able to make the most prudent and cost-effective decisions when needed, acting intelligently and with initiative.

Digital Literacy

The best candidates will be digitally literate. Knowing how to work with MS Office and effectively use online social media platforms.

Multitasking

With many projects running side by side, it is crucial that the personal assistant understand how to coordinate, prioritize and complete a variety of tasks on time.

Communication

At times, the personal assistant will be in charge of a variety of communication channels, making strong and professional communication skills essential.

Organizational

For both household and office tasks, organizational skills are a must. The personal assistant will at times be placed in charge of personal and office management tasks, so knowing how to handle several sequential to-do’s without getting overwhelmed is essential.

Expected hours: 10 – 15 per week

Schedule:

  • 4 hour shift

  • Choose your own hours

  • Day shift

  • Weekends as needed

Company DescriptionAt Michael’s Place Inc. (“MPI”) we value diverse backgrounds, so we encourage anyone who thinks they can bring value to the role to apply, even if your experience or education looks a little different from what this posting describes. At MPI we have cultivated a collegial and collaborative environment which we believe enables both employees and consumers to thrive. It’s one of the reasons we have one of the highest referral rates of adult care homes in the Triangle region.Company DescriptionAt Michael’s Place Inc. (“MPI”) we value diverse backgrounds, so we encourage anyone who thinks they can bring value to the role to apply, even if your experience or education looks a little different from what this posting describes. At MPI we have cultivated a collegial and collaborative environment which we believe enables both employees and consumers to thrive. It’s one of the reasons we have one of the highest referral rates of adult care homes in the Triangle region.

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