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Project Coordinator

3 months ago

Rockville, United States MELE Associates, Inc. Full time
Job DescriptionJob Description

MELE Associates, Inc. is seeking a detail-oriented Project Coordinator with experience supporting federal government contracts to join the MELE team. The selected candidate will be responsible for a variety of responsibilities in support of the mission including managing all aspects of federal contract execution.

The Project Coordinator will provide planning, tracking, analysis, and reporting across the project life cycle. Strong analytical, attention to detail and organizational skills, an understanding of accounting principles, proficient working knowledge of Microsoft Suite (Excel, Word and PowerPoint), Adobe PDF, and the ability to balance multiple tasks with changing priorities are required. The ideal candidate will be a motivated self-starter who can meet deadlines, facilitate a project through completion, and work effectively as part of a team and independently. This is a full-time position with some local travel to D.C. and Germantown required.

ESSENTIAL FUNCTIONS:

  • Facilitate contract travel requirements and a high-level understanding of regulations.
  • Review and process travel requests for approval and expense reports.
  • Review consultant and subcontractor invoices for accuracy in labor rate/category travel, Other Direct Costs (ODCs) and spending accuracy.
  • Ability to identify issues and concerns on multiple levels of contractual documents and reports.
  • Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested.
  • Combine, review, and finalize monthly status reports in Word/Adobe PDF.
  • Ability to analyze and review labor timecards for accuracy, timeliness, and contract guidelines.
  • Initiate, review and modify Purchase Orders (POs) as applicable per contract. Review subcontractor hours and costs to assist in managing PO funding needs. Project months in advance to determine spend rate and amount allowable on a contract/PO, and whether costs are within budget.
  • Compile and analyze data to generate reports in Excel for various levels of program review.
  • Ability to guide and train mid-level / junior personnel.
  • Participate in proposal preparation, consolidation, and review through budgeting/costing and administrative support as required.
  • Exhibits professionalism by establishing effective relationships with Customers, Program Managers, Vice Presidents, Vendors, and Employees. Effectively communicate with corporate staff on project accounting, contracts, security, and human resources issues.
  • Work with on-site program managers and Contracting Officer Representatives (CORs) to execute modifications, proposed personnel, and travel / ODCs.
  • Generate projections/budgets on a monthly, quarterly, yearly, as needed basis as identified by the reporting requirements; essentially providing checks and balances throughout the life of the contract(s)
  • Understand and execute contract modifications and ability to allocate funding/ceilings applied to multiple Contract Line Item Number (CLIN) / Special Item Number (SIN) Structure.
  • All other duties as assigned.

 

MINIMUM QUALIFICATIONS:

  • Bachelor of Science (BS) / Bachelor of Arts (BA) Degree, preferably in business, accounting, or other related field; or the equivalent years of experience to replace degree (7 years equates to a BS/BA).
  • Minimum 5 years of relevant work experience in Government contracting.
  • Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.
  • High proficiency in data modeling and analysis in Microsoft Excel.
  • Exceptional attention to detail and accuracy.
  • Experienced in setting up and monitoring complex project execution.
  • Clear and professional written and oral communication skills.
  • Ability to create a positive rapport and work effectively with a variety of colleagues and clients.

PREFERRED QUALIFICATIONS:

  • Current DOE Q security clearance.
  • Accounting, Contracts, US Government Contracting experience.
  • Extensive forecasting experience and budget execution.
  • Previous proposal experience to include costing volume and assumptions.
  • Knowledge and experience with Federal Acquisition Regulation (FAR).
  • Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

LOCATION: This is a full-time onsite position in Rockville, MD USA  20850

  • Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs. 

SALARY:

  • Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Benefits MELE Offers

  • Hybrid remote/office work environment.
  • Employer-paid employee Medical, Dental and Vision Care.
  • Low-Cost Family Health Care offered.
  • Federal Holidays and three (3) weeks’ vacation
  • 401(k) with Employer Match
  • Cross-training opportunities
Company DescriptionAbout MELE Associates, Inc.

With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.Company DescriptionAbout MELE Associates, Inc.\r
\r
With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.\r
\r
MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.