Internship with Investor Relations and Communications Agency

2 weeks ago


Newport Beach, United States Gateway Group Full time
Job DescriptionJob DescriptionSalary: $16-$18

Position Overview

An Intern at Gateway provides administrative support while learning about investor relations, public relations, and business operations for a growing firm. This is a great opportunity to explore different business areas and develop corporate administrative skills with a friendly and supportive team.


Responsibilities

Reception

  • Operate a multi-line telephone console to answer and direct incoming calls. Obtain caller’s contact information and forward call to appropriate party. Take and relay messages, as necessary.
  • Provide information and assistance to clients and callers in a friendly and courteous manner.
  • Receive visitors at the front door, greeting, directing, and announcing them appropriately.
  • Update and maintain databases such as mailing lists, contact lists, and client information. (Includes Hubspot and other information systems.)
  • Maintain reception and common areas in a safe and tidy manner.
  • Assist with conference room reservations and set up of meetings.

 

Operations Support

  • Assist in annual Gateway conference planning and execution including invitations, registration, meeting schedules, presentation schedules, sponsorships, etc.
  • Assist Operations Manager with planning and coordination of company events.
  • Prepare presentations, pitch books, and other documents.
  • Assist with data entry and other administrative tasks.
  • Fax, scan, and copy documents for Directors.

 

Qualifications

  • Consistently friendly disposition and pleasant demeanor with tact, patience, and courtesy.
  • Strong and effective verbal, written, and interpersonal communication skills.
  • Basic computer proficiency (Microsoft Office Suite).
  • Ability to handle sensitive information in a confidential manner.
  • Part-time weekday daytime availability.

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