Experienced Legal Secretary
7 days ago
Benefits/Perks
- Health Insurance Plan (available only for full time employees)
- Competitive Compensation commensurate with experience
Responsibilities
- Provide back-up reception duties when receptionist is at lunch or otherwise unavailable
- Answer the phones and greet clients, as well as visitors, including facilitating client intake, conflict check verification, etc.
- Provide general administrative support, including preparation of files for court, copying and sorting exhibits for trial, creating trial/hearing binders, etc.
- Communicate with clients and witnesses
- Use practice management software to calendar important dates, track client communication and follow up regarding written file memos
- Prepare case-specific documents, including Judicial Council forms and routine pleadings (e.g. notices).
- Ensure that case-related documents are well organized and available for review, including scanning and digitally saving in an organized fashion all physical documents relating to a file.
- Attend client meetings, court sessions and/or file review meetings and record important information.
- Previous experience as a Legal Secretary in the area of family law is required.
- Must possess a valid Class C driver's license and have access to reliable vehicle.
- Ability to maintain composure under stress (e.g. pitching in as part of the team to meet deadlines, listening to emotional clients, etc.)
- Strong verbal and written communication skills and WILLINGNESS to communicate with clients in a manner that balances compliance with Business and Professions Code, providing excellent customer service and reputational awareness.
- Highly organized with litigation management experience.
- Comfortable using Windows based computers and word processing software.
- Must be able to share office environment with a dog.
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