GME & Subspecialty Division Manager

4 weeks ago

Dallas, United States The American Board of Obstetrics and Gynecology Full time
Job DescriptionJob Description

Department: Office of Medical Affairs

Reports To: Director of Certification Standards & GME Affairs

Location: Dallas, Texas – ABOG National Center; Hybrid Work environment with expectation for 60% in office. Meeting Travel Required (up to 10%) as needed.

FLSA Status: Exempt

Summary: The GME (Graduate Medical Education) & Subspecialty Division Manager will work to manage processes for Residency and Fellowship Training Programs as well as manage day-to day engagement with trainees and program managers. The ideal candidate will also support the Director of Certifications Standards & GME Affairs in planning and executing Division Meetings.

Essential Duties and Responsibilities:

  • Residency and Fellowship Training Programs:
    • Communicate with specialty societies, professional membership organizations, etc. to ensure regular communication regarding relevant updates about ABOG.
    • Act as liaison to ACGME-accredited program faculty and staff regarding ABOG certification standards and requirements. Respond to inquiries via phone and email; resolve issues related to training requirements for initial certification.
    • Implement and utilize systems to verify compliance of Board certification standards to ensure physicians’ minimum training requirements are met for initial certification, including independent physician training verification.
    • Develop a process to survey residents and fellows annually. Maintain necessary program records and documentation. Analyze reported data and prepare reports for the Director of Certification Standards.
  • Manage day-to day engagement with trainees and program managers to ensure appropriate communication of all deadlines and responsibilities striving to provide long lasting relationships with candidates and diplomates
  • Ensure accurate and timely communications are sent to programs regarding ABOG certification standards.
  • Provision of support and instruction to programs on the use of ABOG software/applications; oversee the development and revisions of Frequently Asked Questions (FAQs) documents related to OB GYN or the applicable subspecialty; conduct instructional meetings for program personnel and new directors or division members as required.
  • Manage the Annual Reports for five subspecialty groups which includes reviewing each report for completeness and accuracy. Notify programs regarding reports submitted with inaccuracies and missing data; ensure the completion of these items prior to annual division meetings.
  • Assign annual reports for review by the subspecialty division members and communicate accordingly.
  • Administrative Support for Subspecialty Divisions:
    • Coordinate quarterly Division Director conference calls and additional calls as needed.
    • Respond to inquiries from the divisions and forward to with essential background information to adequately answer the query if needed.
    • Assist with preparation of presentations and reports for Division Directors to present to external stakeholders such as the Board of Directors of subspecialty societies and program directors’ meetings.
    • Plan and prepare for annual and interim meetings of the 5 subspecialty divisions each year (10 meetings total). Create agendas for each meeting day and for the business meeting; coordinate with Chief of Assessments regarding meeting needs and agenda items.
    • Scan and catalogue all supporting documentation for an electronic meeting agenda for each division.
    • Staff division meetings and work with Directors to execute the agendas, record group consensus on actions, and document material for all salient meeting information.
    • Organize meeting planning and event management working with the ABOG Meeting and Event Manager including securing contracts for hotel, transportation, catering, etc following policies and budgetary restrictions

Skills and Qualifications:

  • Demonstrable Proficiency: Candidates may be required to demonstrate proficiency in essential skills during the interview process.
  • Bachelor’s Degree Preferred.
  • Five or more years of relevant experience required
  • Must possess basic statistical knowledge
  • Strong background and experience in GME, accreditation, certification systems, program evaluation, or educational research preferred
  • Administration or management experience in a related area required
  • Prior experience in an administrative or educational role in a surgical or related program highly desirable
  • Proven interpersonal and diplomatic skills, including the ability to work with physicians, act as a liaison with various groups, and achieve consensus with disparate stakeholders; ability to interact credibly with those involved in graduate medical education required
  • Must have a demonstrated ability to successfully manage multiple simultaneous ongoing projects
  • Must have the demonstrated ability to communicate effectively in writing, and polished verbal and public speaking skills; must be able to prepare well-written correspondence appropriate to ABOG Board of Directors and stakeholders (medical professionals in particular)
  • Must have analytical and conceptual thinking skills, and the ability to clearly communicate analysis and ideas
  • Must have experience in and the ability to work with and interpret data to make and justify decisions
  • Must have demonstrated management and team-building skills
  • Must have experience developing and delivering presentations to small and large groups virtually and in person
  • Must be familiar with higher education programs and their structure, application, and accreditation
  • Must have a comfortable familiarity with use of the Internet, web-based programs, online meeting software, and computer software applications of Word, Power Point, Excel, Office, Teams, and Zoom

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job in a typical office or administrative setting. The noise level in the work environment is usually low.

COMPENSATION: Salary commensurate with experience. Excellent benefits program including Health, Dental, Vision, Health Savings Account, employer-matching 401(k), Basic Life and AD&D insurance, and Long-Term Disability.

Company DescriptionThe American Board of Obstetrics and Gynecology is an independent, nonprofit organization that certifies obstetricians and gynecologists and related subspecialists in the United States. The American Board of Obstetrics and Gynecology ensures that board certified physicians attain and continuously maintain the highest professional standards in obstetrics, gynecology, and women's health.Company DescriptionThe American Board of Obstetrics and Gynecology is an independent, nonprofit organization that certifies obstetricians and gynecologists and related subspecialists in the United States. The American Board of Obstetrics and Gynecology ensures that board certified physicians attain and continuously maintain the highest professional standards in obstetrics, gynecology, and women's health.

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