Medical Secretary

4 months ago

Bloomfield Hills, United States DARIUS J KARIMIPOUR MD PC Full time
Job DescriptionJob Description

Job Title
Medical Secretary

Department

Reports To

FLSA Status

Prepared By

Approved By

Last Modified

Clerical & Administrative

Darius Karimipour

Non Exempt

Darius Karimipour

Darius Karimipour

2018-05-12

 

Job Summary

  • Performs variety of medical office secretarial and clerical duties and some administrative tasks which require knowledge of departmental policies and procedures.

 

General Accountabilities

  • Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials for supervisor or department staff as requested.
  • Uses word processing equipment or a personal computer, experience with e-thomas and EMA Dermatology helpful
  • Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
  • Types medical reports from rough draft, copy or tape.
  • Schedules patient appointments, answers general questions, obtains authorizations and pre- authorizations for patient care services.
  • Schedules appointments with ancillary departments or other care providers as needed.
  • Maintains master calendar for physician(s).
  • Completes required paperwork or documentation.
  • Processes insurance forms and maintains logs.
  • Coordinates submission of appropriate charges to billing department.
  • Inserts laboratory results into patient charts.
  • Files charts according to established procedures.
  • Creates and maintains charts, graphs, spreadsheets and databases on a personal computer.
  • Answers telephones, routes callers, takes messages and provides routine information to clients or customers.
  • Reads and prioritizes incoming electronic mail
  • Handles or routes as appropriate.
  • Provides assistance in the day-to-day administration of department.
  • Establishes and maintains files and records.
  • Oversees equipment and office supply inventories and initiates or approves service requests and supply orders.
  • Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials.
  • Collects all copays, deductibles, and patient balances at time of service.
  • Obtains pre-operative relevant surgical history for patients having office-based surgery. Performs a telephone surgical consultation.
  • Maintains incoming pathology and patient scheduling logs for outside referrals and internal biopsy follow up.
  • Work hours are Monday -Friday 7:00 am to 4:30 pm (receptionist 1) and 8:00 am to 5:00 pm (receptionist 2)
  • Performs other related duties as assigned or requested.

 

Job Qualifications

  • Minimum Education: High School or equivalent
  • Minimum Experience: 1 Year
  • Minimum Field of Expertise: Medical secretarial with knowledge of word processing and spreadsheet software and medical terminology. Transcription experience.
  • Preferred Education: Associates Degree
  • Preferred Experience: 2 Years
  • Preferred Field of Expertise: Prefer medical secretarial experience in a comparable environment to provide knowledge of operations, policies and procedures

 

Skills

  • Answer telephones
  • Arrange travel
  • Balance figures
  • Communicate with others to gather information
  • Compose letters
  • Compute totals
  • Coordinate meetings
  • Draft routine correspondence
  • Edit routine documents
  • Edit technical or scientific text
  • Establish filing systems
  • Gather data
  • Input data
  • Maintain filing systems
  • Read handwritten text
  • Research information
  • Schedule appointments
  • Take shorthand
  • Transcribe dictated documents
  • Use computer packages to prepare graphics
  • Use computerized spreadsheets
  • Verify calculations
  • Write memorandums for own signature

 

Skills: Machine

  • Calculator
  • Computer Network
  • Dictation Equipment
  • Fax
  • Personal Computer
  • Photocopier

 

Supervises: Level

  • May oversee intern, temporary and/or casual workers.

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