Office Manager

2 weeks ago

Racine, United States Personnel Resources Full time
Job DescriptionJob Description

Job Description:

Personnel Resources is looking for a meticulous and detail-oriented office manager and project coordinator.

Position Summary: The Project Coordinator reports to assigned Project Managers and Sr Project Coordinator. He/she is responsible for the successful implementation of project administration and support functions within operations.

Project Coordinator Responsibilities: Serve as a regular project coordinator, supporting the Project Management team as assigned including:

Provide administrative support for project development, project planning and scheduling, document tracking, change documentation, subcontracting, issue resolution, and other project functions.

Prepare owner contracts

Within operations, help ensure optimum efficiencies and adherence to company morale, culture, and values. Make recommendations for improvements.

Maintain and monitor project plans, project schedules, budgets, and expenditures at the direction of the Project Manager.

Document and follow up on important actions and decisions from meetings.

Prepare necessary presentation materials for meetings.

Undertake project tasks as required/requested.

Organization, maintenance of all documentation, paperwork tracking and managing information flow for each project are key responsibilities

Strive to create a “total client awareness” culture throughout operations.

Project Coordinator Requirements:

Two years of experience in a related field and/or a Bachelor's degree in business or related field of study.

Exceptional verbal, written, and presentation skills.

Ability to work effectively both independently and as part of a team.

Computer literacy for a variety of tasks.

Competency in Microsoft applications including Word, Excel, and Outlook.

Knowledge of file management, transcription, and other administrative procedures.

Ability to work on tight deadlines

Ability to maintain strict confidentiality

Ability to multitask and change directions quickly

Certificates of Liability Insurance (COI’s)

Review for appropriate coverage and complete description per Bukacek requirements

Save COI to folder and in Sage

Send out emails/make calls and follow-up on all incomplete COI’s

Call or email subs on the “COI Needed For Commitments Below” list in Sage, and request COI’s providing an example of Bukacek requirements

ADMINISTRATIVE SUPPORT

Answer phones

Meet, greet and seat guests

Delegate projects

Arrange for maintenance and repairs as needed

Order office supplies and other supplies needed for office

Schedule meetings and appointments

Assist with mailings and deliveries

Coordinate corporate correspondence and gifts

Coordinate company functions

Take all sales calls related to products and services for office management

Track license expiration and manage renewals

Order marketing related items (with Marketing Director) and field/office apparel

Filing and organization

Assist with employee onboarding/offboarding

Manage office equipment and renewals

Calendar, Correspondence, Office Assistance

Update calendars when requested

Compose/edit outgoing correspondence

Assist when/where needed during high-volume work periods

Bid Opportunities

Call subcontractors who have not responded to bid invites; update Procore and provide PM with updated results when all calls have been made

Update contacts/email addresses, etc. – Procore, Sage (Address Book/ AP), Outlook

If you meet the qualifications outlined above and are looking for a rewarding opportunity to join a dynamic team, please submit your resume and cover letter detailing your relevant experience and why you would be a great fit for this position. We look forward to hearing from you

Company DescriptionOur full-service staffing, HR consulting and risk management options give businesses and job seekers all the tools they need to succeed.

Together with our partner companies, we offer:

Human resources expertise
Workplace safety training and education
Employee benefits management
A full range of insurance offerings
This puts us head and shoulders above the competition in the crowded staffing marketplace.

Our team brings a wealth of knowledge and expertise to every staffing or employment challenge. We flex to fit any company’s or candidate’s needs and can adapt to any locale nationwide.Company DescriptionOur full-service staffing, HR consulting and risk management options give businesses and job seekers all the tools they need to succeed.\r
\r
Together with our partner companies, we offer:\r
\r
Human resources expertise\r
Workplace safety training and education\r
Employee benefits management\r
A full range of insurance offerings\r
This puts us head and shoulders above the competition in the crowded staffing marketplace.\r
\r
Our team brings a wealth of knowledge and expertise to every staffing or employment challenge. We flex to fit any company’s or candidate’s needs and can adapt to any locale nationwide.

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