Event Coordinator

1 week ago

Fairfax, United States Growing Nonprofit Association Full time
Job DescriptionJob Description

Why You Want To Work Here:

This opening is a great opportunity to gain on hands on experience with large event planning, registration, and coordination. We are a growing international nonprofit specializing in technology and government contracting. 

 

Responsibilities of the Event Coordinator:

  • Assists Event Managers in planning and executing all department activities; provides input to web and digital platforms supporting events
  • Assists with planning and execution of department events and meetings including coordination with speakers, attendees, sponsors, and exhibitors. Prepares master room use matrices, room requirement forms, and associated support documents for venues and vendors. Coordinates AV requirements reviews orders for accuracy and ensures proper onsite set-up. Manages, trains and supports event volunteers onsite
  • Coordinates and administers event continuing education program support. Responsible for inventory, packing and shipment of event-related supplies for travel to events. Coordinates registration and processes payments for special programs
  • Performs media input and coordination duties as assigned by the Senior Director, Events to include inputting and updating event web/app content, creating and editing event surveys, coordinating event promotional material and posting event video, audio and presentations
  • Serves as primary contact for routine constituent questions, and responds to email and telephone inquiries in a timely and professional manner. Directs non-routine and non-event related requests to managers, directors or other departments, as appropriate
  • Travels when required to support programs and events

 

Qualifications of the Event Coordinator:

  • Previous experience supporting events for a corporate organization, club, team, or social club
  • College degree or an equivalent combination of education and/or experience
  • Strong communication skills both verbal and written
  • Experience with routine web based or web supported products.
  • Tech Savvy; Proficient in Microsoft Office Products
  • Travel Required (3 to 4 times per year)

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