Office Manager

2 weeks ago

Bellevue, United States Northwest Behavioral Associates Full time
Job DescriptionJob Description

NBA’s mission is to maximize the potential of individuals with autism and related disorders by providing high-quality, individualized intervention, and to promote awareness of both the autism spectrum and the science of human behavior to the community.

As the only nonprofit organization in the Pacific Northwest dedicated to providing evidence-based services, NBA prides itself on the individual attention each learner and family receives from highly qualified staff. We are proud of our direct intervention staff members who are certified behavior analysts and, today, serve approximately 100 families. 

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety in the area's longest standing non-profit serving individuals on the autism spectrum. Our Office Manager duties and responsibilities include making office supplies arrangements, maintaining organizational credentialing and compliance, working closely with the Director of Operations and Billing Manager on receivables and payables, providing general administrative support to our employees, and working with the Leadership Team and Board of Directors on annual budgeting. Previous experience as an Office Administrator would be an advantage, but is not necessary. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and competently organize administrative duties. Ultimately, the Office Manager should ensure the smooth running of NBA and facilitate organizational procedures and the day-to-day operation NBA in alignment with our core values of accountability, compassion, honesty, independence, and teamwork.

Responsibilities

  • Serve as the point person for duties including: maintenance, mailing, supplies, equipment, accounts payable
  • Maintain office condition and arrange necessary repairs
  • Partner with the Leadership Team to maintain organizational compliance
  • Organize office operations and procedures
  • Coordinate with IT vendor on all office equipment
  • Manage organizational cash flow and accounts
  • Conduct contract and price negotiations with office vendors, service providers, and office lease
  • Oversee organizational budget, ensure accurate and timely reporting
  • Facilitate the onboarding process for new hires
  • Address employees queries regarding office management issues
  • Supervise employee payroll submissions and personnel records

Skills

  • Proven experience as an Office Manager or Administrative Assistant a plus
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office and QuickBooks
  • Hands on experience with office machines
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Quick learning curve with new tasks
Company DescriptionNBA’s mission is to maximize the potential of individuals with autism and related disorders by providing high-quality, individualized intervention, and to promote awareness of both the autism spectrum and the science of human behavior to the community.

As the only nonprofit organization in the Pacific Northwest dedicated to providing evidence-based services, NBA prides itself on the individual attention each learner and family receives from highly qualified staff. We are proud of our direct intervention staff members who are certified behavior analysts and, today, serve approximately 100 families.

NBA serves an incredibly wide range of learners on the autism spectrum across their lifespan. Individualized services provided include direct intervention from master’s and doctoral level behavior analysts; school, home, and community consultation; individualized curriculum development; parent coaching and support; in-home Behavior Technician services; small group instruction; and intervention in the community.Company DescriptionNBA’s mission is to maximize the potential of individuals with autism and related disorders by providing high-quality, individualized intervention, and to promote awareness of both the autism spectrum and the science of human behavior to the community.\r
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As the only nonprofit organization in the Pacific Northwest dedicated to providing evidence-based services, NBA prides itself on the individual attention each learner and family receives from highly qualified staff. We are proud of our direct intervention staff members who are certified behavior analysts and, today, serve approximately 100 families. \r
\r
NBA serves an incredibly wide range of learners on the autism spectrum across their lifespan. Individualized services provided include direct intervention from master’s and doctoral level behavior analysts; school, home, and community consultation; individualized curriculum development; parent coaching and support; in-home Behavior Technician services; small group instruction; and intervention in the community.

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