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Job DescriptionJob DescriptionSalary: $24 - 26.50 per hour

The Development Coordinator maximizes the efficiency and effectiveness of Bloedel Reserve’s fundraising operations. Responsible for administering the Development department’s systems, policies, procedures, and timelines necessary for operational success. Works closely with members of the Executive, Finance, Community Engagement teams, and select contractors.

 

ESSENTIAL DUTIES

     Administrative Support

  1. Coordinates, monitors, and troubleshoots Development work plans, calendars, and deadlines—from event advertising and annual appeals to monthly e-newsletters and website updates
  2. Produces acknowledgement letters for CEO and Director of Community Engagement review and approval; updates and facilitates accurate records for mailings and correspondence
  1. Supports the Development & Community Engagement Committees with strong interpersonal skills and meticulous follow through; organizes meetings and reports on Committee initiatives
  2. Develops and maintains efficient, secure electronic file management systems and safeguards highly sensitive information
  3. Produces monthly data visualizations for Dashboard and Board Reports
  1. Assists with developing and organizing messaging templates
  2. Assists with vendor fulfillment and vendor relationships
  3. Assists Development team and DoCE in large-scale event fundraising reconciliation and auction fulfillment
  4. Schedules meetings and appointments, assists in completion of purchasing requisitions, invoices, and expense reports, as needed, for DoCE
  5. Provides accurate and timely reporting in expense management systems (e.g. Certify)

    

Operations & Systems

  1. Supports the Director of Community Engagement and the Development team in tracking progress against multiple fundraising goals; Produces timely, accurate reports and dashboards for leadership
  2. Coordinates with the Development team on timely recordkeeping in Altru CRM, tracking interactions, and capturing constituent and donation documentation. Collaborates with Finance for accurate tracking and reporting of all pledges, gifts, grants, sponsorships, and memberships.
  3. Produces daily gift reports, runs custom queries, and analyzes data for Development initiatives
  4. Prepares timely, accurate, courteous, and brand-aligned acknowledgements for pledges, gifts, grants, and sponsorships, using accurate and efficient systems
  5. Pursues ongoing professional development opportunities to improve departmental systems, policies, and procedures (e.g. American Public Gardens Association and Blackbaud University)

         

External Relations & Outreach

  1. Maintains lists of donor prospects, assignments, and solicitation plans to support a team approach to strategic fundraising
  2. Works with Bloedel Reserve team on event planning, production, and logistics, including a large-scale annual fundraising event each summer. Duties include handling RSVP’s, registration, and communications with attendees before, during, and after events
  3. Fulfills auction donation requests from local nonprofits for their fundraising efforts

 

QUALIFICATIONS

  1. College Degree or equivalent experience
  2. Minimum 3 years administrative/coordination experience; nonprofit preferred
  3. Microsoft Office Suite expertise required (Word, Excel, PowerPoint)
  4. Altru or equivalent CRM system expertise preferred
  5. Constant Contact or equivalent email marketing software experience preferred
  6. WordPress or equivalent content-management system experience preferred
  7. Greater Giving or equivalent fundraising software experience preferred
  8. Experience working with budgets and providing accurate tracking of expenses
  9. Demonstrated passion for horticulture, the arts, and/or community involvement
  10. Be available to work occasional weekends and evenings
  11. Must pass background check
  12. Must comply with and maintain a smoke-free and drug-free work environment

 

DESIRED ATTRIBUTES

  1. Thrive in a creative environment that requires strong attention to detail and accuracy
  2. Strong organizational skills with a natural talent for establishing systems and organizing workflows
  3. Excellent time management skills with an ability to manage multiple priorities and communicate effectively under demanding deadlines
  4. Exceptional judgement; excellent analytical and problem-solving skills
  5. Team player, who is flexible and enjoys collaboration with others
  6. Exemplary communication skills: ability to interact tactfully and positively with co-workers, the public, and diverse constituencies in person, over the phone, and via written communications

 

 

MATERIAL/EQUIPMENT DIRECTLY USED

  • Microsoft Outlook, Excel, and Word (Windows PC OS), WordPress, Blackbaud/Altru CRM, Greater Giving, BambooHR HRIS

 

PHYSICAL REQUIREMENTS

  • The ability to lift up to 25 pounds independently
  • Ability to sit, stand, and work on feet for an extended period of time

 

CONDITIONS

  • 95% Indoors: Office environment; 5% Outdoors: Pacific Northwest weather conditions