Office Manager
1 week ago
We are a privately held, Cincinnati-based consulting business. Fusion Safety provides workplace safety services, ensuring that our clients’ employees are provided with and maintain a safe work environment. Our services include site audits, written program development, employee training, interpretation of federal and state regulations, and staffing safety specialists. We work with manufacturing, industrial, and construction clients. Our services span the 48 contiguous United States. We have been in business for more than 10 years and dedicate ourselves to high quality customer service & pride ourselves on our reputation, with strong community roots.
POSITION OVERVIEW:
We are currently looking for an energetic, self-directed, and experienced Office Manager to join our team. This individual will be involved in accounting functions for the Company, overall management of the office, assistance with contracts and the hiring process, and more. We are looking for someone who has attention to detail, ownership of results, excellent communication skills with previous work experience that reflects the requirements of the position and the needs of the business. This individual must have a focus on the team, understanding that our reputation is dependent on all members performing to the best of their abilities, and that we are successful by supporting each other.
TYPICAL DUTIES AND RESPONSIBILITIES:
o Prepares Invoices
o Process customer payments.
o Maintains accounts receivable aging for management review.
o Make customer collection calls, when necessary.
o Assists with project start-up such as COI’s and qualification forms
o Oversee office operations and all routine administrative tasks
o Performs accounts payable functions.
o Other usual & customary general accounting activities.
o Collaborating with the Accountant to ensure timely & accurate reporting of financial results.
o Payroll related items.
o Oversee the day-to-day aspects of the benefit programs.
o Assist with recruiting efforts and onboarding new hires.
Supports team members by:
o Printing and organizing presentation materials.
o Coordinating events
o Preparation and submission of responses to RFP’s and RFQ’s
General Office Duties
o Oversee office operations and all routine administrative tasks.
o Ensure that the office is kept clean and organized.
o File electronic and hard copy documents.
o Coordinate with outside contractors for maintenance needs.
o Ordering office supplies, equipment, and apparel
o Control access to everything from confidential files to keys for vehicles and equipment storage.
o Assist with general functionality of the office.
o Taking and distributing meeting minutes.
o Other administrative tasks may be required.
QUALIFICATIONS KNOWLEDGE/SKILLS & ABILITIES:
o Must have 3 - 5 years’ experience in a business office, preferably within a consulting, legal, or construction business.
o College degree in Business Administration, Accounting/Finance, or related field is a plus.
o Management of information systems and calendars.
o Experience working in a small to mid-sized business.
o Must have the ability to make independent decisions when circumstances warrant such action.
o Must be able to deal tactfully with team members, other staff, and the general public.
o Must be willing to seek out new methods and principles.
o Must be trusted with confidential information.
o Must have a working knowledge of Microsoft Office including but not limited to Excel and Word.
o Must have working knowledge of Quickbooks.
o Excellent written and oral communication skills
o Ability to multitask and prioritize tasks.
o Experience in recruiting is a bonus.
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