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Finance and Office Manager

4 months ago

Lisle, United States NCW Full time
Job DescriptionJob Description

Location:  Lisle, Illinois
Position Summary:

•    Seeking an experienced Office and Finance Manager with strong accounting and human resources management skills to manage office activities and handle daily operations of the office including accounting, human resources, customer service and some warehouse management. 

•    This person is the lynchpin that makes our subsidiary run. 

•    Must be able to manage large customer needs and coordinate with sales team, headquarters in Germany, and clients to meet shipping deadlines. 

•    Develops office policies and procedures, such as filling orders, record maintenance, invoicing, and customer service. 

•    Oversees shipping and receiving of orders. Coordinates vendor relationships, office health benefits and other human resource duties including but not limited to hiring, employee relations, payroll, legal compliance, and New-Hire Orientation. 

•    Would also be responsible for the maintenance of business insurance, phone system, facilities, office equipment and supplies. 

•    Previous experience as an Office Manager is highly desired. Inventory experience is a plus. 

•    The position requires expertise in Microsoft Office Suite, payroll processing, bookkeeping, and accounting software. 

•    Must have the ability to develop excellent relationships with clients and promptly problem-solve issues as they arise. 

•    Works closely with the Managing Director.

Required Skills and Experience: 

•    Education: Bachelor’s Degree required, preferably in accounting or business management 
•    Minimum of 3 years’ experience as an Office Manager 
•    Minimum of 2 years’ hands-on accounting or finance experience. 
•    Minimum of 2 year's payroll experience preferred. 
•    Excellent written and verbal communication skills 
•    The ability to process invoices and shipping orders, while also maintaining warehouse inventory in a timely manner. 
•    Excellent interpersonal skills and the ability to interpret clients’ needs and communicate with vendors and all levels of staff and management 
•    Expertise with Microsoft Office Suite and accounting software 
•    Ability to handle a fast-paced work environment, prioritize and multi-task  
•    Payroll processing experience, including government requirements, and expense reports 
•    Ability to learn product and processes quickly 
•    Employee relations experience required 
•    Directly supervises 1-2 staff members 
•    Experience with Navision, Microsoft Dynamics 365 or similar Inventory Management software system, issue customer pricing guidelines, inventory control, and cost of goods sold calculations a plus 
•    Perform other related duties as assigned 

Desired Experience: 
•    Experience in the industrial B2B market
•    Accounting experience
•    Shipping and Receiving experience 
•    Experience with international banking transactions 
•    HR experience 


Key Competencies: 

•    Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives, and follows through. 
•    Problem Solving - Identifies and resolves problems; Gathers and analyzes information; Develops solutions; Uses reasoning skills. 
•    Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions. 
•    Written Communication - Writes clearly and concisely; Edits work carefully; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information. 
•    Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality in day-to-day work processes; Applies feedback to improve performance; Monitors own work to ensure quality. 
•    Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to handle frequent change, delays, or unexpected events; Shows a willingness
•    Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and returns through conscientious use of resources. 
Benefits: 
•    Health Insurance
•    Flexible Spending Account
•    Retirement plan
•    Two (2) weeks’ vacation after 1st year
•    PTO for sick leave
•    11 annual holidays
•    Long Term/Short Term Disability
Physical Demands: 

•    Must be able to sit for periods of time at a desk and use a computer 
•    Occasionally required to reach with hands and arms 
•    Must be able to talk and hear 
•    Occasionally required to bend 
•    Required to lift light packages, vastly less than 5 pounds but a few per month closer to 25 pounds 
•    Finger dexterity and hand coordination required 
•    Specific vision abilities required for this job include close vision and ability to adjust or focus 

Work Environment:
•    Professional office work environment
•    Occasional domestic travel to client locations
•    Travel to Germany for product training as required

This position reports to:

Managing Director of North America

Company DescriptionNCW is a professional & personable staffing + recruiting partner that has been in the talent business for over 20 years. We know what good talent is, and we know what employers are looking for If you want to feel like you’re on a team and not just another number or transaction, you should apply through NCW. We prioritize people, not money (unless it’s going into your wallet) and do our best to make the hiring process as smooth as possible for everyone. Our motivation is to find a perfect fit for YOU Leave the hunting to us.

NCW is an Equal Opportunity Employer. Diversity and inclusion are vital parts of our culture and drive NCW’s growth. NCW Is an employer and business partner dedicated to elevating the quality of life of our employees, clients, and communities. You belong here.Company DescriptionNCW is a professional & personable staffing + recruiting partner that has been in the talent business for over 20 years. We know what good talent is, and we know what employers are looking for If you want to feel like you’re on a team and not just another number or transaction, you should apply through NCW. We prioritize people, not money (unless it’s going into your wallet) and do our best to make the hiring process as smooth as possible for everyone. Our motivation is to find a perfect fit for YOU Leave the hunting to us. \r
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NCW is an Equal Opportunity Employer. Diversity and inclusion are vital parts of our culture and drive NCW’s growth. NCW Is an employer and business partner dedicated to elevating the quality of life of our employees, clients, and communities. You belong here.