Legal Secretary

Full Service Law Firm seeking a Legal Secretary to join their team

QUALIFICATIONS:

• 2+ years' experience as legal secretary/assistant in plaintiff personal injury firm.
• Experience using dictation and transcription software.
• Ability to use online court filing systems.
• Superior written and oral communication skills
• Experience with legal documents and legal terminology is essential and familiarity with medical terminology is a plus.
• Strong understanding of litigation management software systems (Smart Advocate a plus).
• Ability to type with a speed of at least 60 wpm with a high degree of accuracy.
• High attention to detail, especially proof-reading transcribed letters to ensure grammatically correct.
• High degree of proficiency with Microsoft Office programs.
• Highly organized and able to effectively prioritize and meet deadlines.
• Able to work independently but also as part of a team to ensure proper workflow.

RESPONSIBILITES:

• Transcribe and proofread legal documents, memos, and correspondence.
• Adeptly e-file documents with the court.
• Secure medical records
• Process third party and vendor invoices.
• Open mail and scan to appropriate electronic file.
• Scan, copy and fax legal documents in a timely manner.
• Answer phone calls, take notes/messages and redirect calls when appropriate.
• Schedule and confirm meetings as needed.
• Send out trial notices to client, expert, witnesses and update/maintain trial calendar.
• Prepare and serve subpoena.
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders to attorney.
• Keep track of all experts in a particular case.
• Handle follow-ups (for records, subpoenaed info, meetings, expert reports, etc.)