Accounting Assistant

Summary:
This position works closely with the Accounting and Office Manager as well as the Chief Finance Officer. The
incumbent’s key function is responsible for day-to-day operations of cash management performing advanced
professional accounting tasks at a College level within the Division of Financial Services.
Essential Functions:

• Monitor and Reconcile the College’s online credit card accounts
• Disburse checks to vendors and maintain check log
• Assist with credit card training and management
• Process1099s and sales use tax per IRS regulatory requirements
• Help with Accounts Payable and Accounts Receivable
• Prepare semi-annual Sales Use Tax Refund report
• Maintain Unclaimed Property log with appropriate detail for submission to the State
• Must be able to make independent and informed accounting decisions based upon generally
• accepted accounting principles and perform these functions in multiple and varied accounting
• systems.
• Analyze financial data. Develop schedules and reports, and prepare financial projections.
• Assist with Annual Audit.
• Repetitive Daily, weekly, monthly, semi-annual, annual routine work.
• Maintain and distribute Budget Reports/Encumbrances
• Generate reports for team members including the Accounting Manager and Chief Finance Officer
• Post journal entries.
• Answer questions that arise from various departments regarding their budgets and provide details of their accounts upon request.
• Help maintain Student Accounting System as well as working closely with Student Accounts department
• Assist Students and Parents with billing issues as needed.
• Assist with other duties and projects as assigned by the Accounting Manager.

Work Experience/Education Required:
Minimum Requirements & Qualifications:
● BA in Accounting, Business, or relevant field
● Two (2) years of related experience
● Must be proficient in word processing, spreadsheet, and database applications
● Experience with MS Office
● Strong analytical skills
● Ability to work independently
● Ability to work as a member of a team
Preferred Requirements and Qualifications:
● Three (3-5) years of experience in accounts payable and cash management, grants, and contracts
● Experience in Higher Education
● Experience in CAMS and QuickBooks
● Experience in monitoring internal controls and providing training
● Strong analytical skills with the ability to identify and assess errors and assist in maintaining
compliance
● Strong organizational skills and the ability to work well independently
● Excellent interpersonal oral and written skills with a professional communication style
characterized by integrity, candor, and diplomacy
● Knowledge of federal and state regulations (IRS, Sales Use Tax), some accounting, and higher
education experience in this area is much preferred.