Space Planner

Summary

The Space planner manages key client projects. Space Planners responsibilities include the identification of work environment business needs, develops the business case and aligns partners, represents as user team lead and voice of the customer and ensures success through sustaining activities. 

Position Goals:

• Successfully support one of our top accounts on space requirements for the Research, Development, Technical Operations,  and Support Functions teams.
• Works as part of the Project Team, development of scope and schedule for project work
• Ensure client satisfaction throughout the process.
• Ensure all space planning activities are performed in a manner consistent with documented processes set forth by Genentech and support by Visions Management.
• Adherence to project schedules
• Ensure data accuracy within planning systems
• Ensure compliance with all key performance indicators
• Enhance own professional and personal skills
• Collaborate with this account and Visions Management staff

Deliverable Role/Responsibilities:

• Occupancy Planning
  • Develop options for client or campus initiated changes.
  • Respond to HC changes, transformations, acquisitions.
  • Support the 5 – year occupancy plan
  • Ensure compliance with core program standards.
  • Demonstrate proactive solutioning.
  • Recommend adjustments to processes.
• Project Planning & Management
• Assist in the planning for RE&WE pipeline of projects

• Develop neighborhoods, migration plans, data updates and implementation of grey area projects (GAP)
• Data Management & Reporting
• Ensure occupancy, furniture, space type and client data is accurate
• Spearhead regular audits of all data points and reporting out of occupancy data points.
• Maintain a working knowledge of space management systems.

Management Role/Responsibilities

• Reports to: Operations Manager, President

Interactions:

Facilitate communication between the following stakeholders:

• Client, move points of contact and moving associate
• Vendors and supporting suppliers
• Project Manager
• Occupancy planners
• Move Management team lead

Technology Proficiencies:

• Proficient in google docs, space occupancy software
• Strong Microsoft Excel skills
• Ability to utilize the Microsoft Office suite of technologies

Required knowledge, skills, abilities, and experience:

• Three to four years of facility, project or construction related experience in a Corporate Real Estate environment
• Background in project management, construction management, architecture or project strategy planning is desirable
• Organizational skills with the ability to identify and manage priorities
• Excellent written and verbal communication skills
• Detail oriented
• Flexibility with work hours and travel as needed
• Ability to multi-task and work both in a team and independently
• Strong working knowledge of architectural drawings and furniture and space planning concepts
• Highly organized with strong analytical skills
• Strong interpersonal skills with an ability to interact with executive level

external and internal clients