Projects and Systems Associate

4 weeks ago

Mobile, United States Safety Plus, Inc. Full time
Job DescriptionJob DescriptionPurpose

The Projects and Systems Associate plays a vital role in advancing Safety Plus's mission by supporting the successful completion of company-wide initiatives and ensuring the seamless functioning of our operational systems. Through configuring and maintaining mission-critical systems, as well as ensuring the integrity and accuracy of data within those systems, this role helps to facilitate the effective execution of our safety solutions.

Responsibilities

  • Routine System Audits and Reporting:

    • Conduct regular audits of company systems to ensure compliance and data integrity.

    • Generate reports summarizing system performance and any identified issues or improvements.

  • Data Entry and Periodic Updates:

    • Manage data entry tasks and maintain accurate records within company systems.

    • Perform periodic updates to ensure information is current and relevant.

  • General Administrative Assistance:

    • Provide administrative support to the VP of Projects and Systems Management, including scheduling meetings and managing communications.

    • Assist with document preparation, proofreading, and formatting.

  • Account Configuration and Access Management:

    • Configure accounts within systems to ensure correct company and employee access levels.

    • Monitor and manage user permissions to maintain security and compliance standards.

  • Workflow Optimization:

    • Collaborate with team members to build workflows that maximize efficiency in operational processes.

    • Identify areas for improvement and implement solutions to streamline workflows.

  • System Capabilities Research:

    • Conduct research on system capabilities to facilitate process improvements and enhance productivity.

    • Stay updated on industry trends and best practices related to system management.

  • Project Logistics Organization:

    • Utilize company software to organize project logistics.

    • Document important action items and ensure timely follow-up on project-related tasks.

Competencies and Qualities

Qualified candidates must have the following competencies and qualities:

  • Demonstrated ability to communicate effectively, both orally and in writing.

  • Active listening skills to understand instructions and respond appropriately.

  • Proven ability to think critically and analyze situations to develop effective solutions.

  • Ability to manage multiple tasks, prioritize workload, and maintain accuracy in data entry and record-keeping.

  • Capacity to understand and adhere to established processes and procedures.

  • Flexibility to adapt to changes or new requirements as needed.

  • Demonstrated understanding of the importance of confidentiality and discretion in handling sensitive information.

  • Self-motivated and able to manage time effectively to meet deadlines and accomplish tasks with minimal supervision.

Education, Experience, and CertificationsRequired

  • High school diploma or equivalent.

  • Proven experience in system administration, data management, or administrative support roles.

  • Proficiency in Microsoft Office Suite and experience with various software applications.

Preferred

  • 4-year college degree in Business, Education, or a related field

  • Familiarity with project management concepts and software tools is a plus.

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