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Part-Time Admin

2 months ago

Irvine, United States PrideStaff Part time $23 - $26
Job DescriptionJob Description

Part-Time Office Administrator for this importer/wholesaler in the Irvine Spectrum. The Ideal Candidate will be self-motivated and be a good communicator, with strong attention to detail and a passion for organizing. This is an ON-SITE position.

Temporary to Hire OR Direct Hire consideration: Pay rate range $23-26/hr depending on experience. Three (3) days a week, 8 hours each day (24 hours/week total) working on Monday, Wednesday, and Friday (Typical hours are 8:30 AM - 5:00 PM with 1/2 hour unpaid lunch). Benefits include 401(k) Matching, Employee Discount, and Bonus.

NOTE: Must possess a strong numbers sense.  In this job role, will need to revise the invoice into a commercial invoice for import, which will require critical thinking to make the numbers / math work.

Essential Responsibilities will include but are not limited to:

Responsible for overseeing the day-to-day operations of the office, managing administrative tasks, and providing support to staff members. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and the ability to multitask effectively.

Responsibilities will include but are not limited to:

  • Process incoming orders
  • Process purchase orders, sales orders and invoices
  • Prepare shipments for shipping carrier
  • Prepare importing documents
  • Manage office supplies inventory and place orders, as needed
  • Handle incoming and outgoing mail, emails, and phone calls
  • Assist with training development and implementation
  • Maintain and update files, records, and databases

Qualifications:

  • Min 2 years of proven experience in office administration or a related field
  • Basic understanding of the Mandarin language is strongly desired (do not need to be fluent)
  • Strong organizational skills with the ability to prioritize tasks effectively
  • Excellent written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Knowledge of medical office management is a plus
  • Ability to handle confidential information with discretion
  • Demonstrated ability to work independently and as part of a team
  • Strong problem-solving skills and attention to detail
  • Experience and efficiency with QuickBooks is a plus