Job DescriptionJob Description

Job Title

·         A/P Analyst

Location

·         Romeoville

Department

·         Finance

Reporting to

·         A/P Supervisor

 

Key Accountabilities

Provide daily financial and clerical support, making payments to vendors, suppliers, and other creditors, verifying, and reconciling invoices and managing the general ledger to ensure proper cash flow.

Responsibilities

• Process high volume invoices from OCR into D365
• Accurately review, code, and process vendor invoices
• Coordinate and process check run, ACH and V-card regularly every week and transmit bank file for each payment method to the bank while meeting the bank cut off time
• Perform monthly reconciliations(to the general ledger of subsidiary ledger)
• Prepare monthly metrics for the department (invoices processed, duplicate payments, etc.)
• Vendor validations
• Create and maintain vendor accounts while staying in compliance with company policies and procedures including W-9s, bank letter, lease copies, SOW, and service agreements
• Perform daily data entry associated with accounts payable
• Research invoice and payment discrepancies as they arise.  Address and respond to vendor inquiries.
• Communicates effectively verbally and in writing with vendors and team members regarding invoice issues and discrepancies
• Ability to maintain good vendor relations
• Review statements received from vendors and follow-up on action items in a timely manner
• Audit and process credit card bills
• Matches receivers to inventory invoices and assures that quantity shipped and invoiced match PO request.
• Matches back-up to non-inventory invoices.
• Verifies non-inventory invoices for qty received and costs.
• Verifies proper GL and sub-account coding and monitor appropriate approval in a timely manner while maintaining accuracy
• Assist in year-end 1099 reporting
• Assist with month-end and year-end close responsibilities as they pertain to A/P
• Other duties as may be assigned or volunteered for.

 

Skills, Experience & Qualifications

• High school diploma. Associate degree in Accounting preferred.
• 1-3 years’ experience with accounts payable or general accounting
• Ability to multi-task and attention to details
• Proficient Microsoft Office knowledge and skills
• Strong time management and organizational skills
• Knowledge of basic accounting principles
• Ability to work independently and prioritize tasks
• Strong analytical abilities

 

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Prolonged periods of sitting at a desk.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·         Office environment

 

Food Safety/Quality

• Report any issues regarding food safety or quality to supervision and/or quality assurance.

·         Report any risks or any evidence of unsafe or out-of-specification product, equipment, packaging or raw materials to a designated manager to enable the resolution of issues requiring immediate attention.

Company DescriptionBased out of Romeoville, just southwest of Chicago, Great Kitchens has been supplying private label, take & bake pizza since 2005. Both our Romeoville and Chicago Heights plants are BRC GSFS A+ rated and we have a global supply network of top-quality suppliers allowing us to leverage their R&D capabilities for our customers.” Our people are our strongest asset, and we proudly employ over 700 employees.Company DescriptionBased out of Romeoville, just southwest of Chicago, Great Kitchens has been supplying private label, take & bake pizza since 2005. Both our Romeoville and Chicago Heights plants are BRC GSFS A+ rated and we have a global supply network of top-quality suppliers allowing us to leverage their R&D capabilities for our customers.” Our people are our strongest asset, and we proudly employ over 700 employees.

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