Commercial Construction

2 weeks ago

Plano, United States Rockport Construction Group Full time
Job DescriptionJob Description

A leader in the commercial construction industry is seeking an experienced Administrative Assistant to work with a Senior Project Manager and Accounting to join our growing team.

Full Benefits: Medical, Dental, Vision, Life, Disability, 401(k) + Matching, HSA, Holiday Pay and PTO.

Qualifications/Skills:

• Minimum of 5 years of verifiable commercial construction experience, preferably as an administrative Project Manager Assistant

• Office experience in Microsoft Office (Excel, Word, & Outlook), strong familiarity with project management software (Sage 100 Contractor)

• Knowledge of Commercial Construction Principles/Practices required

• Excellent written and oral communication skills

• Ability to take initiative and prioritize daily tasks with interpersonal skills

• 3 plus years of Accounting knowledge

The Ideal Candidate will be responsible for the following:

• Work with customers to prepare AIA contracts

• Assist Project Manager with new client setup and file preparation.

• Prepare Permit Applications, Certificate of Occupancy Applications, plans, and items required for permit submission in multiple cities.

• Prepare, verify, edit and process subcontracts, purchase order, and change orders

• Prepare and manage Master Subcontractor Agreements and documentation.

• Coordinate and assist superintendents with scheduling signage, dumpsters, portables, and equipment rental for projects

• Resolve project and contract issues with clients and subcontractors.

• Perform some project management functions as needed to expedite projects, i.e. process submittals, manage submittal log, Request for Information (RFI) log, etc.

• Prepare and maintain weekly Meeting Minutes along with superintendent assignments and project permit status report.

• Collect, prepare, and send out Closeout Documents to clients.

• Assist with client Prequalification Documentation.

• Assist Accounting with monthly Accounts Receivable Billing.

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