Construction Project Biller

4 weeks ago

Peoria, United States Mostly Sunny Inc dba Blind Ideas Full time
Job DescriptionJob Description

Blind Ideas, a leader in window covering supply and service to new construction in Arizona is in need of an experienced Construction Project Biller. We are seeking a motivated, skilled and dependable person to join our team.

The Construction Project Biller is responsible for the timely and accurate execution of all tasks associated with billing clients for construction project billing (AIA) and other projects as needed. The Construction Project Biller also assists as required with other billing lines, general accounting functions, and to meet set goals and deadlines.

Primary Responsibilities

  • Perform tasks to include assignment of relevant job information for billing purposes, schedule of values and job cost module requirements including purchase and change orders.
  • Generate and submit client invoices for project billing (AIA) in accordance with company and client requirements, create and compile all required backup documentation, billing out timely to meet required deadlines. Revise invoices as needed with approval from management including completing all internal operational procedures and processes as well as logging and tracking invoice adjustments.
  • Work closely with Operations and Project Managers within the office and out in the field to understand ongoing construction projects and related financial requirements.
  • Use QuickBooks, Excel and other tools including Nitro Pro to produce client requested backup as needed.
  • Troubleshoot billing errors as needed to maintain accuracy of invoices.
  • Provide a high-level of customer service by responding to clients’ concerns and inquiries in a prompt, professional manner including addressing concerns to the appropriate manager and/or project manager.
  • Responsible for AR Collections of respective billings, including following up with clients, researching issues as requested, participation in monthly meetings and issue resolution.
  • Review and assist with trackers as applicable and ensuring timely and accurate billing along with maintaining various spreadsheets, records, and financial requirements as requested.
  • Assist with month end close processes as requested included maintaining Committed Costs accuracy and maintenance, WIP reporting review and management of open items, vendor and Project Manager follow up for project status and unbilled invoices.
  • Cross train with Project Management team members on other lines of business in order to provide adequate Department support.
  • Work with accounting team members to research and resolve any billing related matters including but not limited to AP, AR and cash related transactions.
  • Reporting and billing activities as needed including process improvement and documentation of internal standard operating procedures, cross training, and audit assistance.
  • Other duties as assigned by Accounting Management based on department needs and priorities.

Education and Experience

  • Strong integrity and work ethic are critical
  • Equivalent work experience
  • 1+ Years or greater in high volume Billing and A/R proficiency.
  • Previous experience in architecture and engineering/construction AIA completion billing, job costing and/or service provider accounting is required
  • Excellent verbal and written communication skills are essential
  • Demonstrated ability to prioritize work to meet set deadlines
  • Strong organizational and communication skills
  • Ability to seek out information and resolve issues
  • Comfortable working autonomously but within a team
  • Ability to use shared workflow technology (Microsoft Office, SharePoint and iCloud)
  • Strong Excel Experience

Job Type: Full-time

Benefits:

  • Health insurance
  • Paid time off
  • Paid holidays
  • Group Insurance options

Schedule:

  • Flex Time
  • Monday to Friday

 

Company DescriptionCommercial Contract Window Coverings Supply and Installation.Company DescriptionCommercial Contract Window Coverings Supply and Installation.

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