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HR Analyst, Staffing
4 months ago
Job Title - HR Analyst, Staffing
Location - Baltimore, Maryland
12+ months
Five (5) days in-office; 7.5 hours a day; 37.5 hours a week;
Office hours are 8:30 a.m. to 4:45 p.m
Job Description-
Collaborates with principals, department heads, and/or hiring supervisors to recruit and hire a quality workforce while adhering to bargaining unit master agreements, Board Policies, federal/state laws, and school system procedures.
Reviews applications and screens individual’s qualifications in consideration of employment. Facilitates screening interview panels which includes developing interview questions, establishing consistent guidelines for panel members, and ensuring a fair and equitable process is adhered to for candidate and vacancy.
Computes, processes, and authorizes personnel related actions regarding regular and temporary personnel employees, following established guidelines for salary placement.
Provides interpretation and guidance to employees, administrators, and department heads regarding master agreements, Board Policies, HR laws/regulations regarding personnel/HR related issues.
Develops and presents recruitment sessions which include creating materials and advertisements, scheduling dates, location and staff, delivery of presentation to candidates, and facilitating the interview and recommendation of candidates.
Creates and maintains partnerships within the local community (i.e., workforce development/job centers, trade schools, stakeholders, etc.) to address critical shortage area and/or hard-to-fill positions.
Works with administrators regarding staffing which involves reconciliation of organization worksheets provided by the Office of Position Management, determining vacancies, and identifying potential surplus employees.
Works with employees who are involuntarily excessed, voluntarily request a transfer, or are returning to work from an approved leave of absence about a suitable assignment. Collaborates with offices such as Staff Relations, EEO/Compliance, Employee Absence & Risk Management, and Employee Benefits/Retirement/Leaves to facilitate assignment accommodations, respond to requests for information, EEO concerns, grievances, unemployment, and general HR related concerns or questions.
Participates in the administration of the Substitute Employee Management System (SEMS) and/or utilization of the HR information and applicant tracking systems. Serves as a liaison with the Department of Information Technology and Business Management Information Systems to investigate and resolve HR system concerns.
Assists applicants with applicant tracking system.
Serves as a liaison to central offices regarding the staffing of programs to include coordination and monitoring of the application and on-boarding process.
Develops and maintains databases and spreadsheets to track all related personnel data. Develops reports, statistics, and analysis as requested by HR Supervisor and/or HR leadership. Assists in preparing departmental correspondence, forms, and other related documents.
Develops, organizes, and conducts new hire orientation sessions. Participates and assists in activities such as job fairs, recruitment events, and high school job training programs.
Attends and actively participates in team meetings to assist in continuous improvement with delivery of service, communications, and strategic planning.
Consults with the Office of Investigations and Records Management on pre-employment and post-employment reviews and investigations involving employees.
Prepares written reports and recommendations on variety of personnel matters such as policies, procedures, and recruitment strategies.
Serves on various workgroups and committees. Provides backup to HR Supervisor as needed.
Performs other duties as required.
MINIMUM QUALIFICATIONS:
Education and Training:
Graduation from an accredited college or university with a bachelor’s degree. Three years of increasing responsible professional experience directly related to human resources administration.
Experience in the development, preparation, and presentation of training programs is preferred.
Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to effectively perform the duties of the position may be considered.
License/Certifications:
Professional in Human Resources (PHR) or Sr. Professional in Human Resources (SPHR) certification issued by the Human Resources Certification Institute or SHRM-Certified Professional (SHRM-CP) or SHRM-Sr. Certified Professional (SHRM_SCP) issued by the Society for Human Resources Management preferred.
Knowledge, Skills, and Abilities:
Thorough knowledge of human resources laws, codes, regulations, and standards. Knowledge of the principles and practices of human resources administration. Knowledge of modern office practices. Knowledge of personal computers and word processing, spreadsheet, and database applications.
Skill in the use of word processing, spreadsheet, and database programs. Skill in communicating effectively. Skill in preparing and presenting reports and training. Skill in analyzing procedures and practices and developing improvements. Skill in speaking and presenting before groups in a clear and concise manner.
Ability to manage confidential information effectively. Ability to communicate effectively. Ability to establish and maintain effective working relationships. Ability to exercise tact and discretion in dealing with employees.
