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Position Objectives:

As Buyer you are responsible for ensuring the smooth and cost-effective flow of our products by leading specific sourcing strategies, cost reduction and supply. The Purchasing Agent responsibilities are to facilitate the purchasing process: issuing purchase orders, tracking delivery dates, updating vendor price lists, and reconciling purchase orders to ensure shipments arrive on time. Combine data-driven cost analyses with effective communication skills to convey complex information in a digestible manner.

Responsibilities:

• Timely and effective communication of purchase orders to suppliers.
• Develop strong relationships with suppliers in addition to evaluating and reporting on supplier performance.
• Maintain the accuracy of the master data related to their products.
• Collaborates with cross-functional teams, including engineering, quality, production to ensure timely availability of materials and finished goods.
• Assist in resolving issues regarding damaged/inferior products, returns, etc.
• Identify savings opportunities and ensure costs are within budget
• Assist in the strategic implementation of procurement strategies, practices, and policies.
• Manage and maintain open purchase orders by proactively tracking dates to mitigate any potential problems in supply of materials and maintain accuracy.
• Provide support to the Operations, Sr. Planner and internal stakeholders by producing cost analyses that guide procurement decisions.
• Works with accounting to maintain accurate costing, analyze and correct errors related to purchase orders, billing, costing
• Create, update, and maintain consistent analytical reports to show how the procurement function is performing, measured against department goals and objectives.
• Generate ad-hoc analysis and reports for Planning, Sales Operations and/or Manufacturing Teams.

Essential Functions:

• Create purchase orders based on Sr. Planning purchase order requests and any ad hoc requests (i.e. sample request).
• Create and maintain work orders.
• Create and maintain Standard Costs and assist in updating standard costs yearly
• Reconcile work orders to purchase orders to ensure that MRP demand is accurate, on a weekly basis.
• Maintain and update purchase order promise dates weekly to ensure such dates are accurate
• Audit open purchase orders to ensure open purchase orders are valid and purchase orders past date of completion are received or updated.
• Assist Receiving Department with any discrepancies.
• Track and update purchasing price lists to ensure up to date pricing within internal system to facilitate the planning process.
• Collaborating with Purchasing, Operations, and Manufacturing team members to ensure the accuracy and validity of the data being used.
• Monthly reporting on supplier performance based on KPI’s (Key Performance Indicators).
• Analyze historical internal purchasing datasets to identify trends, patterns, and opportunities for cost savings.
• Provide support and guidance to internal stakeholders on procurement-related matters.
• Provide weekly Open Purchase Order reports to vendors for updating dates.

Skill Requirements:

• Must be a team player and work well with others under pressure due to critical deadlines.
• Must possess strong business communications skills.
• Possession of professional skills such as report writing, basic statistics, effective presentation skills and creative skills are required.
• Intermediate to advanced Microsoft Excel skills needed. Knowledge of Pivot Tables, VLOOKUP’s, Excel formulas and PowerPoint.
• Demonstrated proficiency in managing analytically rigorous initiatives.
• Must possess a sense of urgency.
• Must be able to adapt to changing priorities and be flexible with the ability to multi-task.
• Must be a self-starter, highly energetic and able to work with limited supervision.

Education Requirements and Experience Preferences:

· Bachelor’s Degree in Supply Chain Management, Procurement, or a related field.

· Proven experience (5 years) in supply chain or procurement, preferably in a manufacturing environment

· Proficient in using inventory management software (ERP/MRP) purchasing modules

· Experience with Sage 500 or X3 is a plus

· Prior experience working with contract manufacturers is a plus.

· Prior experience in a consumer-packaged goods company, particularly in the Health/Beauty Industry preferred, but not necessary.