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Operations Specialist

4 months ago

Hutchinson, United States First National Bank of Hutchinson Full time
Job DescriptionJob Description

Summary:

The Operations Specialist provides operational support for Farm Management Services.

Primary Responsibilities and Duties:

(The summary of duties and responsibilities listed above are representative of the job requirements but, are not meant to be all-inclusive or prevent other duties from being assigned as necessary.)

  • Provides scanning assistance and other duties as assigned (10%)
  • Sorts mail and delivers or scans to staff (10%)
  • Edits and tracks farm manager field reports (20%)
  • Prepares and tracks farm lease signing (15%)
    • Tracks changes and makes sure property description and terms are correct
    • Verifies all leases have been signed and updates management as needed
    • Entry of lease information and cash rents into First Farm
    • Implementation of electronic document signing and assist with creation
  • Prepares and tracks cash rent invoicing for tenants (5%)
  • Assists with data review and comparative analysis of farm operations (20%)
    • Extract data for analysis
    • Prepare reports and work with farm management officers to document process
    • Track annual review process
  • Responsible for focused marketing of new customers (20%)
    • Seek out new customers by utilizing online parcel search and other resources
    • Focused mailings to potential clients identified
    • Tracks mailings, response rate and follow-ups to marketing efforts
    • Point of contact for potential new clients which will be assigned to a Farm Management officer / officers for additional follow-up
    • Tracking and potential use of CRM system for future reminders for follow-up
    • Research of Conferences and additional opportunities for Farm Management marketing
    • Development of marketing materials with input of Farm Management Officers
  • Position Requirements:
    • Organized, detail and task oriented
    • Analytical skills
    • Ability to work without direct supervisor input
    • Adaptable to high work volumes, ability to prioritize in a fast-paced work environment
    • Microsoft office expertise and overall excellent computer skills
    • Must follow and maintain knowledge of policies and procedures and recognize the necessity for strict client confidentiality.
    • Communicate in a clear and service-oriented manner. Use appropriate, professional language and grammar to effectively exchange ideas and information.
    • Ability to proactively work with both clients and fellow team members.
    • Ability to maintain a regular, predictable attendance