Contracts Specialist

Title: Contracts Specialist

Location: Yonkers, NY (Onsite)

Duration: Full Time

Number of Positions: 2

Work Hours: Mon to Fri 8.30am to 5.30pm

JOB DESCRIPTION:

• Coordinate with Marketing and other department staffs on commercial and contractual administration issues for existing projects.
• Prepare invoices to customers for the achievement of contract payment milestones.
• Administer spare parts and special tools delivery (including intra-company coordination, coordination with suppliers, shipping arrangements) and acceptance by the customers.
• Administer customer-supplied parts delivery as well as return of non-conforming materials and follow up thereof(including intra-company coordination, coordination with suppliers, shipping arrangements).
• Monitor inter-departmental material control and management process to ensure timely delivery of rail cars, spare parts and special tools to customers.
• Prepare contractual change order documentations/proposals for negotiations with customers.
• Work with contract manager/supervisor of existing projects in negotiations with customers on commercial issues and tasks.
• Work with contract manager supervisor of existing projects to prepare DBE, MBE, WBE reports to federal, state and local authorities.
• Assist in preparation and publishing of monthly, quarterly and annual project repons to Company Executives and customers.
• Assist in Marketing and Business Development departments' preparation of proposals for Request for Proposals (RFPs).
• Assist in market research and data review and prepare reports and presentations.
• Participate in trade shows, conferences, forums and organized symposiums to represent Kawasaki.

REQUIRED QUALIFICATIONS:

• Associate's or Bachelor's degree preferred, with focus on Marketing or Business Management.
• Previous experience working in contract administration and/or project management preferred.
• Must be able to coordinate and execute administrative activities to effectively meet project deadlines.
• Must be capable of maintaining an orderly user-friendly electronic and paper filing system.
• Must be well skilled in the use of Microsoft Excel, Word and Power Point.
• Must be comfortable reviewing cost and financial information to prepare spreadsheets and reports.
• Must be a self-starter, have strong problem-solving skills, good verbal and written communication skills and strong will to complete meet required deadlines.