Associate Controller

2 months ago

Westborough, United States Massachusetts Technology Collaborative Full time
Job DescriptionJob Description

SUMMARY OF THE POSITION

This position will apply strong business acumen to support overall accounting processes, internal controls, various federal and state reporting requirements, budgetary planning, and financial statement preparation. This position will coordinate with program staff on developing proposals and lead efforts to develop project budgets and prepare required budget submission documents. In addition, apply knowledge of federal compliance requirements to implement and maintain accounting and business systems, reporting procedures, and financial tracking methodologies to ensure compliance with all applicable regulations.

MassTech operates on a hybrid work schedule, and following successful on-site training, you will be working from home up to 3 days per week.

RESPONSIBILITIES

  1. Collaborate with members of the finance staff to maintain accurate, timely, and highly effective fiscal data, including journal entries, cash requirements, financial statements, account analyses, and all other financial requirements.
  2. Review invoice submissions for accuracy prior to processing.
  3. Review financial contracts to ensure appropriate compliance with state and federal regulations, proper funding is available and there are acceptable payment terms.
  4. Regularly participate in program meetings to help program staff meet set objectives.
  5. Support the financial planning process and development of the annual budget, periodic forecasting, and variance reporting.
  6. Have primary responsibility for the policies, procedures, documentation, and internal controls necessary to maintain compliance with all applicable federal guidelines, federal grant terms and conditions, and other applicable regulations.
  7. Participate in the preparation of federal funding applications, including the development of budgets and financial assumptions, prepare federal financial reports and other required federal reporting, and monitor compliance with all application federal requirements.
  8. Review, understand, and monitor awarded grants, contracts, and cooperative agreements, including proposals, budgets, invoices, special award terms and conditions, and related amendments.
  9. Perform training for financial and programmatic staff on federal financial requirements, and new or revised policies and procedures implemented to ensure understanding and compliance.
  10. Assist in the formulation of internal controls and policies to comply with state agency oversight and established best practices.
  11. Support year end audit analysis, reports and reconciliations and respond to audit queries as requested.
  12. Analyze monthly financial results and comparison against current business objectives and fiscal and federal program budgets, reporting key variances with supportive action plans to management and key program staff.
  13. Participate in special projects as assigned, including preparation of ad hoc analysis, developing presentations, detailed information requests as well as other fiscal projects and tasks, and represent the finance department on various programmatic and operational working groups.
  14. Attend offsite meetings/meetings as required; often inaccessible by public transit.
  15. Perform additional tasks as may be assigned from time to time by the Executive Director, Chief Financial Officer, Director of Finance, or their designees.

Requirements

Experience

  • BA degree or three to five years of experience with accounting responsibilities, automated financial systems, budget management, and spreadsheet modeling
  • Three to five years of experience in developing and implementing documented financial and operational policies and procedures.
  • Three to five years of experience with federal compliance and monitoring (preferred)
  • Experience directing temp staff or consultants (preferred)
  • Successful track recording serving as an associate of assistant controller

Knowledge, Skills, and Abilities

  • Knowledge of Governmental Accounting Standards Board (GASB) accounting standards and Massachusetts statutes relative to accounting for public entities (preferred).
  • Strong interpersonal, communication, and presentation skills
  • Ability to interpret federal and state regulations.
  • Ability to identify and implement financial best practices, problem-resolution, and negotiation skills.
  • Established credibility as a leader who can manage, evaluate, and motivate staff.
  • Track record of working independently and managing multiple priorities effectively
  • Experience in developing proposals, RFPs, presentation materials, project plans, and other written materials.
  • Proven ability to define and document business problems and develop solutions.
  • Excellent analytical, mathematical, and quantitative skills
  • Advanced PC skills and thorough knowledge of PC applications, e.g., Excel, Word, databases, E-mail, Internet and payroll and accounting software applications

** PLEASE NOTE: THIS POSITION REQUIRES CANDIDATES TO BE ABLE TO WORK IN WESTBOROUGH, MASSACHUSETTS AT LEAST TWO DAYS PER WEEK. THIS IS NOT A FULL-TIME REMOTE POSITION. **

Benefits

MassTech offers a hybrid work schedule and a competitive total rewards package.

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