Subcontractor Coord/Buyer

Job Title: Subcontract Coordinator

Reports To: Supply Chain Manager

FLSA Status & EEO Code: Exempt/Professionals

Division/Department: GHM/Supply Chain

Level of Work: Level II

Position Summary:

The Subcontract Coordinator is responsible for all procurement activities involved in the event of a Subcontract decision based on production/manufacturing needs. This includes the procurement of raw materials, finished goods and services that support the subcontract decision. The Subcontract Coordinator will support product/manufacturing needs in a timely and economic fashion for external projects. Quality, effective prices, and on time delivery are key needs and considerations to meet production/manufacturing schedule requirements. The Subcontract Coordinate works closely with Suppliers to drive results in customer satisfaction and reflect on the company's credibility as a reputable supplier. The Subcontract Coordinator identifies, interview, and maintains files and records for Suppliers. Trouble shoots and expedites as necessary.

Key Results Areas by level of work:

Level II: Service – Coordinating “production” with problem solving and prevention

Resource management (material and people)

1. Practice positive peer engagement methodologies to ensure success in quality, cost and on time delivery.
2. Serve as a key representative for the Subcontract procces.
3. Communicate the company’s goals and objectives to the supply base and ensure that the supply base is driving to the company’s goals and objectives.
4. Manage personal performance by setting goals and expectations.
5. Cultivate and foster the company’s core values.
6. Maintain supply base required documentation and information.

Resource scheduling, output management and reporting

1. Reviews and analyzes requirements to assure adequate project compliance and delivery.
2. Initiates contracts with supplier to ensure timely completion of project.
3. Provides schedules, milestones and feedback on projects.
4. Alerts stakeholders to potential supply issues.
5. Acts as the liaison between the Supplier, Engineering, Document Control and Quality.
6. Reports to customers as required.
7. Initiates and maintains periodic meetings with customer and supplier as required.
8. Ensures supplier compliance with project requirements including but not limited to schedule, cost, quality and performance.

Continuous Improvement

1. Continually improve procedures, processes and methods to effectively meet customer needs and organizational objectives.
2. Provide improvement tools, techniques suggestions.
3. Follow a continual improvement culture in the department and drive 5S and Safety initiatives.
4. Execute improvement tools and techniques needed to implement and sustain daily continual improvement.

Equipment & process maintenance

1. Ensure safety of the employees and quality of the material throughout all processes.
2. Can locate Quality Management System procedure, can read and understand relevant procedures and are aware of all procedure changes when they occur.
3. Ensure that all procedures are followed to drive quality outcomes and ensure quality controls.
4. Manage compliance to all safety procedure and ensure proper protective equipment usage to ensure personnel safety.

Professional Development

1. Demonstrates initiative, positive attitude, and enthusiasm for the job
2. Will follow up with Manager on professional development goals and opportunities.
3. Takes an interest and lets it be known that they have a desire to grow with the company
4. Continually work to improve industry knowledge.
5. Willing to obtain additional certifications, training or education as required.

Qualifications:

To qualify for this position, an individual must possess the knowledge, training, experience and abilities required.

Education and Training

• Bachelor’s Degree in Business, Engineering, Finance, Supply Chain or other relevant field.

Experience:

• 5+ years of procurement experience in a manufacturing environment.
• 10+ years of on the job experience in lieu of formal education.

Other:

• Must be willing to work overtime as required.
• Local, National and International travel may be required.
• Travel up to 20% of working time.

Skills:

To perform the job successfully, an individual should demonstrate the following competencies:

1. Strong written and verbal communication skills required.
2. Strong organization and time management skills.
3. High attention to detail.
4. Proficiency with Microsoft Project required.
5. Ability to manage external supplier.
6. Ability to manage project budget and control expenses.
7. Ability to project manage in a cross functional environment.
8. Ability to successfully plan and implement objectives within established timelines and work schedules.
9. Ability to work independently, with minimal direction as a highly motivated self-starter and within a team oriented culture.
10. Maintain strict confidentiality regarding company matters.
11. Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
12. Maintain a collaborative relationship with internal and external stakeholders.
13. Meets challenges with resourcefulness, generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others attention.
14. Ability to add, subtract, multiply, divide in all units of measure, using whole numbers, common fractions, and decimals.
15. Ability to analyze quote package and understand percentage changes and best value in costing.
16. Proactively identify problems and collaborate with management on implementing possible solutions.
17. Energetic and eager to tackle new projects and learn new skills.
18. Ability to independently acquire and apply new knowledge related to our ERP application.
19. Maintain current technical knowledge pertaining to position; demonstrates comprehensive, flexible range of skills and abilities; seeks to enhance skills and abilities through cross training and educational development.
20. High degree of accountability to meet commitments.
21. Ability to define problems, collect data, establish facts, and draw valid conclusions.
22. Ability to thrive in a team environment.
23. Basic understanding of Supply Chain Management operational concepts surrounding production planning, scheduling, purchasing, supplier selection, inventory control, Incoterms, logistics, stockroom operations, shipping/receiving.

Physical and Mental Demands

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Required to speak and communicate clearly with others.
• Mental demands: While performing the duties of this position, the incumbent is required to read, write, analyze data and reports, exercise judgment, develop plans, procedures and goals, present information to others and work under pressure.
• Work Environment: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Work Authorization/Security Clearance

Must be able to work in the U.S without sponsorship. Ability to obtain US government security clearance is desired.

This job description is not all inclusive but rather serves as a general guideline of the current needs of the position and can be modified at the discretion of management to meet current business needs. Experience and education requirements are the primary basis for awarding this position, however substitutions that are essentially equivalent may be made as they relate to the essential functions, duties, and responsibilities of this position