Account Clerk II/III

3 days ago

Morro Bay, United States City of Morro Bay Full time
Job DescriptionJob Description

Account Clerk II, $25.76 - $31.31 per hour

Account Clerk III, $27.58 - $33.53 per hour

DEFINITION

Under general supervision to perform payables, receivables, revenue reconciliation/processing and general ledger account clerical work in the keeping, maintaining, posting, and verification of accounting, financial and statistical records; to process customer application and utility billing; maintain office supplies and to do related work as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

  1. Audits, prepares, processes and pays accounts payable.
  2. Maintains vendor documentation and files.
  3. Reconciles statements.
  4. Checks source documents and inputs to accounts receivable and payable
  5. Prepares periodic reports to include annual 1099's and 1098's.
  6. Checks data processing output for accuracy.
  7. May balance cash drawer and prepare bank deposit.
  8. Computes and processes water bills.
  9. Maintains Utility customer files.
  10. Interprets monthly water consumption records to determine accuracy of readings.
  11. Initiates new water service.
  12. Collects money.
  13. Accepts payment and writes receipts.
  14. Performs related duties as required.

QUALIFICATIONS

Knowledge of:

Methods, procedures and terminology used in financial clerical work, including the processing and preparation of payables, receivables, miscellaneous revenue; modern office methods and procedures; filing methods and procedures; correct English usage, spelling, grammar and punctuation; policies, procedures, and services of a data processing center.

Ability to:

Perform account, financial, and statistical record-keeping work, including the ability to make arithmetical calculations quickly and accurately; operate calculating and adding equipment with speed and accuracy; use independent judgment in carrying out instructions involving the control and auditing of data processing input and output; read and write at the level requirement for successful job performance; work effectively with co-workers and the public; type at a speed of 40 words per minutes from clear copy; operate copier/facsimile/scanner.

Education and Experience:

Equivalent to graduation from high school with one year post high school education, relating to business or accounting preferred. Two years' experience can be substituted for post high school education. Two years prior clerical experience, preferably to include one year as an Account Clerk I/II.

TOOLS & EQUIPMENT USED

Personal computer, including word processing and spreadsheet software; central financial computer; 10-key calculator, phone, facsimile, scanner and copy machine.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. as well as use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and/or experience, oral interview and background/reference check; job-related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position, if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer as the needs of the employer and requirements of the job change.

Equal Employment Opportunity Employer. It is the City's policy to ensure equal employment opportunity for all persons seeking employment or promotion to assure equal employment opportunity based upon ability and fitness to all persons regardless of race, religious creed, color, national origin, ancestry, sex, childbirth, breast-feeding, age, physical or mental disability, medical condition, sexual orientation, marital status, gender identity, gender expression, genetic characteristics or information, military or veteran's status, and/or any other category protected by federal and/or state law.

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