Party/Event Coordinator

2 weeks ago

Piscataway, United States Metuchen-Edison YMCA Full time
Job DescriptionJob Description

POSITION SUMMARY:

Under the leadership and guidance of the Program Director or assignee, the Party/Event Coordinator will be responsible for the planning, execution, staffing, supervision and outcome of parties and events.

ESSENTIAL FUNCTIONS:

  • Coordinate party/event details including, but not limited to: scheduling of date, type of party/event, contract execution, scheduling of activities, scheduling of staff, securing and booking areas within facility.
  • Review party details in program database to ensure all details and information is accurate.
  • Ensure all payments and balances are collected prior to conclusion of party/event.
  • Ensure clear communication occurs prior to party to ensure the expectations of the party/event are met, engaging Director when needed.
  • Must have knowledge of emergency procedures.
  • Arrive prior to the beginning of the party/event and ensure all equipment and party materials are set up and there are no safety concerns.
  • Conduct party in a safe, engaging manner. Redirect behavior in a positive, encouraging manner, engaging parent/guardian, if need be, to ensure safety is always a priority as well as all participants having a positive experience.
  • Display a pleasant, cheerful, enthusiastic and approachable manner, ensure that the party/event contact has an introduction to the Birthday Party Specialist or host.
  • Ensure that support staff are aware of their responsibilities and are carrying them out in a positive manner.
  • Communicate with the security staff or member services staff for any building issues that may arise.
  • Communicate any issues or accidents to the appropriate Director or Coordinator.
  • Ensure the equipment and supplies are neatly put away at conclusion of the event and the room is returned to operational standards provided by supervisor.
  • Attend staff meetings, department meetings and training events per supervisor’s request and association policy.

REQUIREMENTS:

  • Must be 18 years of age.
  • CPR, First-Aid
  • Two to three years of party hosting experience or equivalent experience.
  • Must have excellent communication skills, decision making skills and the ability to be a strong role model.
  • Enthusiast, positive and engaging.
  • A comprehensive understanding of YMCA policies, building operations as they apply to the areas being used for parties.

PHYSICAL REQURIEMENTS/WORKING CONDITIONS:

Normal amounts of walking, standing, sitting, running, jumping, lifting, pushing, pulling, speaking, reading, and writing.

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