Program Specialist

SUMMARY OF POSITION

This position, reporting to the Program Manager of our EV-P Team, is responsible for the public events and multi-family housing canvassing and outreach initiatives within the broader Electric Vehicle Promotion (EV-P) practice area. In consultation with the Program Manager for EV-Promotion, this position will lead efforts related to event and canvassing planning, tracking, coordination, and training. 

RESPONSIBILITIES

Event & canvassing administration & oversight: 
In partnership with the Program Manager for EV Promotion: 

• Develop and coordinate event and canvassing calendars, budgets, and staff plans. 
• Support grant and budget development, deliverable tracking, reporting, and partner communication. Manage relevant grant contracts and budgets as assigned.
• Lead strategic planning and project evaluations for event and canvassing initiatives. 
• Develop, coordinate and maintain annual events and canvassing calendars. 
• Lead data collection, analysis and reporting efforts to support outcome tracking for the event and canvassing initiatives. 
• Ensure all event and canvassing-related outcomes are delivered on time and in accordance with grant contracts.

Plan and coordinate the delivery of in-person events: 

• Act as the EV-P team's point of contact for event organizers and other stakeholders 
• Secure diverse and appropriate outreach venues that satisfy funders' geographic requirements, including disadvantaged and low-income community engagement. 
• Solicit participation of partner organizations as required and appropriate. 
• Assign and coordinate event tasks among EV-P team members and volunteers.  
• Ensure the procurement of all required materials and supplies.  
• Collaborate with EA's Marketing department on all event marketing, including the design and production of marketing collateral.  
• Secure all necessary event licenses and permits.  
• Coordinate liability and risk management in collaboration with the Program Manager for EV Promotion and EA's Central Services Department.
• Delegate tasks to team members as required and appropriate.  

 
Lead and coordinate EV Promotion team's outreach to Multi-Family Housing

• Implement and improve outreach efforts for property management stakeholders to promote and recruit installation of chargers.
• Create customer communication tracking systems for different projects.
• Collaborate with EV Charging counterpart and EA's Marketing Department on marketing efforts, including the creation and production of collateral. 
• Schedule EV Team canvassing efforts to multi-family housing.   
• Implement and improve data collection for canvassing.
• Drive program evaluation and continuous improvement.

Support EV-Promotion team activities 

• Support volunteer recruitment, training, and coordination activities. 
• Provide support to Purchase Guidance Advisors as needed.

EDUCATION AND EXPERIENCE

• 3+ years of (intern, educational, or professional) experience in a similar capacity.
• Experience with project management fundamentals (strategy and work plan, schedule, resourcing and budget management).
• Ability to execute implementation of plans incorporating objectives and details from multiple grants.
• Strong and professional interpersonal, relationship building, and facilitation skills with team members, partner agencies, and other Ecology Action departments.
• Ability to work independently and maintain organization of concurrent projects.
• Excellent and professional communication (both written and verbal), coordination and organizational skills.
• Proficiency with Microsoft Suite.
• Valid California Class C Driver's license, a reliable personal vehicle available for work purposes (mileage reimbursement provided), and current automobile insurance.

DESIRED QUALIFICATIONS

• Experience with, and/or understanding of, the EV marketplace, including local, regional, and national contexts.
• Experience in B2B lead generation or sales, especially to MFH properties.
• Knowledge of the communities in which we prioritize outreach, i.e. census designated Low Income and Disadvantaged Communities
• Commitment to climate justice, GHG reduction, and/or sustainable transportation.
• Bilingual in Spanish/English.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of and proficiency with Microsoft Word, Excel, Outlook, PowerPoint and project management software/tools.
• Ability to motivate and appreciate program participants, sponsors, and volunteers.
• Ability to maintain a high level of initiative.
• Ability to maintain excellent time management in a complex work environment.
• Ability to maintain a high-level of organization, professional communication and coordination for yourself and a broad team (staff, volunteers, participants, etc.).
• Ability to make presentations and adjust communication style, as needed.

WORK ENVIRONMENT

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk and hear, and use a computer keyboard and monitor.

The environment is a mixture of an office setting and working out in the field (at multi-family housing properties and community events). Required travel will include frequent events in the Monterey Bay Region and occasional further travel in the Bay Area, Central Coast or Central Valley and potential future travel throughout California.  

Preparation for events involves multiple trips to the storage unit in the basement to load and unload supplies into the agency vehicle. The employee must be able to lift and move up to 50 pounds regularly.  

MORE ABOUT US

At Ecology Action we are committed to diversity in our workforce and are proud to be an equal opportunity employer. People of color, women, persons with disabilities, veterans, and LGBTQI+ persons are highly encouraged to apply. Candidates for this position must be legally authorized to work directly as an employee for any employer in the United States without visa sponsorship. 

Ecology Action is an award-winning non-profit consultancy that provides innovative solutions to the energy, water, and transportation challenges of cities, governments, and utilities across California. We have five decades of experience helping people make simple yet profound changes that have big environmental impact.  We believe that when individuals and businesses make simple changes in their behavior they drive large scale changes that benefit people and the planet.  This translates into reduced carbon emissions, stronger businesses, healthier communities, and a sustainable future for all.  Together, we help people, businesses and communities act now. 

Ecology Action believes that each employee makes a significant contribution to our success and should not be limited by the assigned responsibilities. This position description outlines primary duties, qualifications, and job scope, but is not intended to be a comprehensive description of job responsibilities. We expect each employee to offer his/her services wherever and whenever necessary to ensure the success of our endeavors. 

Ecology Action does not offer a company paid relocation program.