Senior Project Accounting Specialist

2 weeks ago

Sacramento, United States The Boldt Company Full time
Job DescriptionJob Description

Who we are:

Build your career with Boldt. As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in the construction industry. You’ll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You’ll succeed in a workplace culture that recognizes, respects, and values differences. Boldt’s focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.

How your role fits into Boldt:

The Senior Project Accounting Specialist works directly with the construction project team(s) to provide project accounting support and complete project administrative tasks in the areas of accounts payable, customer billings, accounts receivable, basic general ledger accounting, cost accounting, and payroll processing. This role will be immersed in the construction project, with exposure to and support of the professional fields of project management, project controls, architecture, engineering, and construction.

What you get to do:

  • Collaborate with project controls and project management teams to understand appropriate job codes, cost codes, and general ledger account codes for use in posting accounts payable, billings, and payroll transactions.
  • Assist in the setup and close-out of jobs in the accounting system and entry of information relevant to accounts payable, billing, and payroll duties.
  • Review material invoices to reconcile quantities and amounts with purchase orders and packing slips.
  • Confirm accuracy of sales tax rates, calculations, and amounts on invoices, and process accruals as necessary when errors are identified.
  • Assemble cost transaction documentation for billings including charges for union labor, nonunion labor, materials, subcontracts, general conditions services, and construction rental equipment.
  • Prepare customer billings with their format, frequency, charges, and rates consistent with requirements identified in the customer contract agreement.
  • Collaborate with project managers on the review and submission of customer billings to ensure charges are appropriate, accurate, and billings are submitted in a timely manner.
  • Coordinate with subcontractors on the timely submission of payment applications to be included in customer billing and on ensuring provided documentation aligns with customer requirements.
  • Support project controls personnel in the administration and entry of labor billing rates that are set up by customer or project.
  • After customer approval of billing, post it in the accounting system, and then proactively work with customers on prompt payment based on the contract terms.
  • Assist in the collection and entry of payroll timesheets for union construction workers on a daily and weekly basis.
  • Ensure a daily focus on working as a team player, being diligent and meticulous in approach to duties, taking initiative to address problems, and seeing tasks through to completion in a timely manner.
  • May have opportunities to mentor and provide working instruction to junior-level project accounting staff and serve as backup to project accounting leadership.
  • Complete project accounting tasks as necessary to support the project, operating group, and corporate objectives.
  • Responsibilities may vary between working with a single large project or with multiple smaller projects simultaneously.

What we expect from you:

  • Associate degree in accounting preferred; a combination of education/training and experience may be considered in lieu of education.
  • Minimum of 5 years of related construction project accounting experience preferred.
  • Basic knowledge of construction project accounting principles and processes for accounts payable, customer billings, and payroll timesheets.
  • Proficient in Microsoft Word, Outlook, and Excel; and skilled in Adobe or Bluebeam PDF software.
  • This role may require a valid Driver's License and clear Motor Vehicle Report.

Physical requirements and working conditions:

While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.

The working conditions of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

What we can offer you:

As an employee owned organization, along with a culture built around safety and team collaboration, we offer a variety of employee benefits. In addition to the standard health, 401K, and paid time off benefits, we also offer:

  • An Employee Stock Ownership Plan (ESOP) to share in the company’s success along with an annual bonus based on overall company performance
  • Wellness resources, including a health mentor, health assessments, maternity management, wellness challenges and life care
  • Have equal access to opportunities and resources at all levels of the company
  • Opportunity to grow and persevere including educational reimbursement
  • Diversity, equity, and inclusion training programs
  • Mentorship program
  • Community engagement opportunities and Paid Volunteer time off

The Boldt Company is an equal opportunity employer.

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please contact our Human Resources department.

The Boldt Company does not accept unsolicited resumes from third party recruiters.

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