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Estimating Coordinator

1 month ago

Fond du Lac, United States C.D. Smith Construction, Inc. Full time
Job DescriptionJob Description

Summary/Objective
The primary responsibility of this position is to provide a wide range of administrative support and coordination to Estimator Coordinator and Estimators. Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Provide administrative support to the Estimating Department
  • Make phone calls to Subcontractors and Suppliers for upcoming projects
  • Maintain internal Bid Calendar with bid dates and confirm appropriate individuals are invited based on bonding needs and project management support
  • Monitor bids@cdsmith.com account
  • Monitor C.D. Smith’s Fax Line for bids or forward faxes to other departments when necessary (Accounting, Payroll, Safety)
  • Work with planroom administrator on maintaining job files and review for archive
  • Download project plans and specifications for upcoming jobs
  • Set up Drawings folder for new projects including labeled plans for estimator’s take off
  • Print internally or send out to print plans and specifications when required
  • Maintain and update subcontractors on C.D. Smith’s planroom
  • Contact newspaper to be added to bid list for all projects
  • Broadcast Addendum plans and specifications to subcontractors via planroom and print copies for Estimator
  • Work with Senior Estimating Coordinator with invited subcontractors regarding their intent to bid solicited project and note response in planroom to insure complete bid coverage.
  • Run Minority Participation advertisements in multiple newspapers per required specs. Print copies of affidavit to include with bid for submission
  • Create bid cards for projects prior to bid day
  • Document bid results and email to company distribution list
  • Update Estimating Spreadsheet with bid totals and percentages
  • Make sure bid room is supplied with necessary supplies prior to bid day
  • Scan Bid Documents into job folders after project has been bid and notify IT department that folders can be archived if job was not awarded

Essential Knowledge, Skills and Abilities:

  • General knowledge of construction and estimating processes and procedures.
  • Knowledge of record keeping, report preparation, filing methods and records management techniques.
  • Microsoft Windows with Access, Excel, Word experience

Required Education and Experience

  • Associate Degree in Construction Management, Business Management or related field. Bachelor’s Degree preferred. Or, an equivalent combination of education, training and work experience.
  • 2-3 years work experience in a professional business administration role.
  • 2-3 years work experience in the construction industry would be a plus.


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