Finance Manager

Job DescriptionJob Description
Summary

Position Summary:
CCDC is seeking an individual who is highly organized, detail-oriented, and knowledgeable about U.S. GAAP and Non-Profit Accounting (restricted asset analysis) for our Finance Manager position. The position requires a solutions-oriented perspective. This highly responsible and professional position safeguards all organizational assets and coordinates all aspects of the daily financial management of the center. This position collaborates with the Executive Director and other administrative staff to facilitate a high-quality standard of fiduciary management, professionalism, and excellence in the financial management of the organization. This person must be willing to positively engage with the CCDC Board of Directors Finance Committee members and the accountant advising the CCDC Board.

Duties

Responsibilities:
Daily:
·Review attendance and meals daily and track for reporting on the weekly SVL report (ABC Scholarship Reimbursement request), the daily First Steps Attendance report and monthly USDA Food Reimbursement report
·Pay all invoices/bills and post all deposits (tuition and donations)
·Make bank deposits
·Verify that all invoices have been paid and accounted for in QuickBooks
·Present written checks for signature to the Executive Director or other authorized signatory
Weekly:
·Prepare reports for reimbursement by the ABC Quality scholarship program (SVL)
·Reconcile bank accounts with QuickBooks to maintain clear understanding of balances
Bi-Weekly:
·Prepare payroll checks
·Make payroll tax deposits
Monthly:
·Reconcile bank accounts within QuickBooks to maintain balanced records
·Prepare monthly report for reimbursement from the Child and Adult Care Food Program
·Pay staff credit card statement and Reconcile receipts for credit card account and Expense reports
·Prepare Financial Reports requested by the Board of Directors and Participate in CCDC Board meetings and Finance Committee Meetings when requested
·Reconcile monthly staff health insurance and life insurance coverage and submit payment to carriers.
Quarterly:
·Prepare and submit the necessary quarterly payroll reports to include Federal 941, SC Tax withholding, and SC Employment Security Commission Tax
Annually:
·Prepare the Annual Restricted Asset Analysis
·Prepare and distribute employee W-2 forms
·Prepare and submit all necessary annual tax reconciliation reports: Form W-3 with attached employee W-2 forms
·SC WH-1606 with attached employee W-2 forms
·Provide information requested by CPA for completion of the 990 tax form (including new asset detail)
·Assist with the preparation of the annual operating budget
·Provide information requested by CPA conducting annual financial review/audit

Other Duties as assigned by the Executive Director, CCDC Board of Directors and CCDC Finance Committee.

Requirements

Qualification Requirements:
·A college or university degree in accounting or business administration is preferred
·A minimum of an associate degree in accounting and/or business administration or a related field
·A minimum of 3 years experience in bookkeeping and/or business administration A minimum of 1 year in a management or supervisory position
·Working knowledge and experience with U.S. GAAP and Non-Profit Accounting
·Extensive Knowledge and experience with QuickBooks Online For Profit and QuickBooks Payroll processing
·Ability to work in an active and highly fluid position
·Detail oriented, highly organized, high level of integrity
·Be extremely proficient in computer skills and current and developing technology

Expectations:
·Ensure the safeguard of all organizational assets
·Collaborate with the Executive Director to manage daily financial operations
·Assist Executive Director to maintain chart of accounts and prepare financial reports
·Prepare and monitor daily the monthly report for reimbursement submissions for the Child and Adult Care Food Program (CACFP)
·Prepare and monitor daily the reports for reimbursement of tuition from First Steps and the ABC Quality Scholarship program
·Receive, account for and pay all CCDC invoices and expenditures
·Maintain files of grant agreements and records of expenditures
·Ensure timely payment to all organization’s payees and maintain complete payee files
·Record and account for all donations and tuition income from multiple sources in QuickBooks, ensuring accuracy and completeness
·Maintain files consistent with audit preparedness
·Prepare deposits with all pertinent forms and copies of receipts
·Process Payroll and Prepare and maintain all Payroll Records/Journal Entries (including PTO, vacation, sick time, etc.) in QuickBooks Payroll in accordance with grant expenditure allocations when applicable
·Reconcile bank accounts including the recording of service charges and interest/dividends
·Reconcile Investment account and maintain schedule and documentation to provide information to record the monthly transactions
·Pay, monitor, and record credit card statement and reconcile receipts for credit card account.
·Prepare Financial Reports requested by the Board of Directors and participate in CCDC Board meetings and Finance Committee Meetings when requested

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