Purchasing Coordinator

We are seeking an experienced and diligent Inside Purchasing Coordinator to enhance our procurement team. In this specialized role, you will be pivotal in bridging the gap between our sales representatives and vendors, ensuring the seamless processing and execution of custom orders. Your primary responsibilities will include interpreting sales needs, customizing orders to meet client specifications, and ensuring accurate and timely communication with suppliers to uphold our commitment to quality and customer satisfaction. If you excel in a fast-paced environment where precision and proactive communication are key, join us to contribute directly to the unique value we deliver to our customers.

Responsibilities:

• Receives and processes all customer product work orders (new and reorders) from Inside Sales and Outside Distributors.
• Maintains quality control systems to ensure accurate data entry, artwork, gross profit, and production requirements are met through all stages of the order process.
• Follows and ensures art approvals are sent to customers within the set time frame.
• Assists the Sales Team with facilitating the close of the sale by providing internal/external customer service.
• Maintains a working knowledge of all catalog items including production times, production limitations & processes, vendor art templates, vendor print and material colors.
• Proofs all artwork and serves as the main contact between the customer, graphic designer, and vendor.
• Generates purchase orders and sends all artwork to the production vendor.
• Maintains communication with vendors on open purchase orders to ensure timely completion of jobs.
• Updates NetSuite with approval, order date, ship date and other significant customer/vendor contacts
• Other duties and responsibilities as assigned.

Qualifications:

• High school diploma or equivalent.
• Excellent communication and interpersonal skills, with the ability to build rapport and establish relationships with both internal and external customers.
• Strong organizational skills and attention to detail.
• Ability to work effectively in a fast-paced, team-oriented environment.
• Self-motivated with a positive attitude and a willingness to learn.
• Proficiency in Microsoft Office Suite and CRM software.

About Us:

Gallagher Promotional Products provides promotional materials and advertising specialties to businesses that include automotive dealers, schools, churches, real estate agencies, associations, marketing agencies and retail stores. Our products range from industry-specific items for the automotive industry to products like flags, balloons, banners, and signs used by any business. In addition, there are more than 600,000 advertising specialty products available that can enhance our client's brand identity.

Compensation:

• $18.00 per hour

Benefits:

• Health Insurance
• Dental and Vision Insurance
• Matching 401(k)
• Paid Time Off
• Paid Holidays

Schedule:

• Monday – Friday, 8:30am – 5:00pm (no weekends or overtime)