Project Controls

Job DescriptionJob DescriptionProject Controls
                                                                                        

 A. Job ResponsibilitiesAs Project Controls, you will provide oversight and coordination of project cost control, planning, scheduling, change management and productivity measurement through development of internal tools and procedures, auditing performance and defining requirements for Gregory Construction contracts.B. Job FunctionsSummary of Essential Duties and Responsibilities

1. 1. Excellent organizational skills
   2. Professional in all aspects of his/her behavior.
   3. Good Communication skills, both oral and written.
   4. Ability to multitask and work in a fast-paced environment. 
   5. Must be self-motivated and work without direct supervision.
   6. Ability to organize and prioritize workload to meet deadlines.

C. Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Work directly with the Project Managers, Estimating team, and Accounting team to provide cost support during all projects
2. Develops reliable tools, systems and processes and adopts best practices necessary to successfully track construction progress and control project costs and risks.
3. Manage the creation, preparation and tracking of detailed project cost reports including budgets, commitments, actuals and forecasts.
4. Develop and prepare cash flows from key inputs including schedules, procurement agreements, subcontractor reports and professional service providers, among others to support internal forecasts.
5. Develop, maintain and update schedules both at project level and portfolio level.
6. Supports the development of annual budgets, quarterly forecasts and strategic planning activities by consolidating key financial information, business drivers and leveraging external research and internal team expertise.
7. Provide monthly, quarterly and annual close support by reviewing variance of actuals vs budget vs forecast, analyzing trends and preparing insightful reports and vendor accruals.

1. Develop and update project implementation plans, coordinating resources to ensure timely and cost-effective installation and completion of assigned projects or tasks.
2. Manages material procurement for the projects assigned.  May select and order appropriate materials.  Monitors material usage, cost and inventory.
3. Proactively evaluates potential problems on the job and initiates action to limit negative outcomes.  Reviews customer’s systems during installation and if needed, points out other areas of improvement resulting in value-added change orders.
4. Additional responsibilities as required.

D. Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

1. Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination
2. Customer Service – Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
3. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
4. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
5. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
6. Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
7. Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and a superior attention to detail.

E. Education and Experience

1. Bachelors degree in Accounting, Business, Finance, Engineering or related field.
2. 5 years experience in construction industry, with 3 years of experience in project controls.
3. Ability to operate independently and autonomously and yet possess the discretionary judgment to know when its appropriate to consult with others in the organization.
4. Customer and Personal Service – Knowledge of principles and processes for providing good customer service and maintaining harmonious relationships with customers and representatives.
5. Administration and Management – Knowledge of business and management principles involved in leadership techniques, production methods, and coordination of people and resources.
6. Understand and utilize project schedules, Microsoft Project or P6

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