Director, Facilities

POSITION TITLE JOB CLASSIFICATION:

DIRECTOR OF FACILITIES & SAFETY EXEMPT

TITLE OF IMMEDIATE SUPERVISOR: DIVISION:

CHIEF OPERATIONS OFFICER EXECUTIVE OFFICE

POSITION OBJECTIVE/SUMMARY:

Director of Facilities & Safety is responsible for the long-range planning, construction and renovations, utility maintenance and operations, safety and fire protection, energy conservation, and environmental control systems of Kedren Community Health Center Inc. Consults on projects to ensure that the integrity of building systems are maintained properly. Actively participates and contributes to Safety, Infection Control, and Emergency Preparedness Committees to ensure compliance with all State and Federal laws and regulations. Acts in a consultative capacity for all departmental needs. Work with the respective companies to ensure every effort is made to receive the best rate structures utilizing new technologies. Serve as liaison between departments and contractors. Assure Life Safety Measures are implemented during the construction phase of all projects. Maintain the physical environment in compliance with Life Safety Codes including preparation for and participation in CMS and OSHA compliance survey and maintains the Statement of Conditions. In addition, this position ensures compliance with, OSHPD, OSHA, CALOSHA, and NFPA, accountable to the President/CEO for planning and maintaining an effective organization. Supports Kedren Community Mental Health Center Philosophy. The Director will collaborate with all hospital Department Managers to include clinical, financial, human resources, education, and performance improvement strategies and, managing the day-to-day operations to ensure safe and quality patient care is provided.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

• Bachelor's degree from an accredited institution or equivalent combination of education and experience in engineering preferred.
• Seven to ten years of experience, with five years in healthcare, business, or industrial setting.
• An understanding of complex facility issues is necessary, as is the ability to analyze and interpret facility issues and budgets.
• Current knowledge of government and regulatory body regulations and codes.
• Ability to manage projects and provide oversight of construction projects. Ability to coordinate the work of others and convey information accurately and clearly.

GENERAL STATEMENT OF FUNCTIONS:

• Responsible for each department function including preventative and corrective maintenance, construction management, engineering, biomedical, environmental services, security services, transportation and emergency and disaster preparedness.
• Directs administrative and task-related projects such as policy development, time and attendance functions, staffing and scheduling, purchasing orders, and CER approvals.
• Maintains CMS and OSHA standards.
• Maintains Emergency management requirements and compliance.
• Ensures effective communication of information as well as ensuring collaborative efforts in providing all services.

LICENSURE/CERTIFICATION A PLUS

• IS 100, IS 200, IS 700, IS 800 certifications are a plus.

PREFERRED QUALIFICATIONS

• Seven to ten years of hospital experience remodeling, construction, and project management experience preferred.
• Must be able to read and understand construction plans/drawings.

COMPETENCIES

• Analytical Thinking - Able to break down raw information and undefined problems into specific, workable components that in turn identify the issues at hand. Makes logical conclusions, anticipates obstacles, and considers different approaches to the decision-making process.
• Communication Effectiveness – Conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Compliance – Ensures compliance and examines patient information to ensure that they comply with company and industry regulations, and service policies and procedures.
• Contract Management – Monitors and manages contractor performance, quality, and compliance with contract terms and conditions by tracking obligations, monitoring invoices, and troubleshooting invoice issues.
• Equipment Management – Assesses equipment performance, identifies improvement opportunities, implements performance improvement, and schedules routine or preventative maintenance with vendors.
• Ethical – Applies decision-making strategies that are grounded in social work values and ethics and person-centered principles.
• Facility Management – Maintains attractive, safe, fully operable built environments; keeps abreast of any new regulations or compliance needs to meet sustainable use of facilities.
• Prioritization – Maintains focus and commitment to juggle multiple tasks and priorities and uses available resources to get more done with less; uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.
• Safety – Works to comply with all safety regulations and promotes safety consciousness and well-being throughout the organization.
• Service Focus – Balances interests and needs of a variety of internal customers and clients; adjusts priorities to respond to pressing and changing demands. Anticipates and meets the needs of the customer and client; achieves quality results; is committed to continuous improvement of services.

• Strategic Orientation - Thinks long-term strategic organization-wide involving three key dimensions: business awareness, critical analysis, and integration of information, and develops an action-oriented plan.
• Technical Capability – Applies and demonstrates technical capacity for job-specific technical requirements including software technology, applications, judgment, and procedures to achieve position requirements and organizational needs.
• Workforce Planning – Exhibits knowledge of HR concepts, principles, and practices related to determining workload projections and current and future competency gaps to align human capital with organizational goals.

SUPERVISORY COMPETENCIES

• Coaching – Provides timely guidance and feedback to help others strengthen specific knowledge/skill areas needed to accomplish a task or solve a problem.
• Delegating – Divides work into components and determines what can be delegated and delegates responsibility and authority as appropriate.
• Employee Development – Works with, coaches, and supports direct reports in developing knowledge, skills, and abilities in the interest of performance improvement and employee career development.
• Facilitation – Leads group to intended results while allowing adequate discussion, brings the group back to the meeting’s purpose or goal when needed, and gains input of ideas from all participants.
• Motivating – Inspires the willingness to take self-directed actions to do more than is expected in the job to improve job performance and find or create new opportunities.
• Organizational Acumen – Sizes up a situation, balances reason and the interests of others, and acts in a decisive, timely, and appropriate manner that is congruent with the organization’s values, goals, and mission to achieve success.
• Performance Management - Works to improve and reinforce the performance of others. Takes responsibility for one’s direct report's performance by setting clear goals and expectations, tracking progress against the goals, and addressing performance problems and issues promptly in a manner that builds confidence and maintains self-esteem.
• Team Building – Inspires, motivates, and guides others toward goal accomplishments. Consistently develops and sustains cooperative working relationships, and fosters commitment, team spirit, pride, and trust.