AR Specialist

As an Accounts Receivable (AR) and Accounts Payable (AP) Specialist with Bookkeeping expertise in the construction industry, your primary responsibility will be to manage financial transactions and documentation related to project expenses, invoices, change orders, and waivers. This role requires a strong understanding of construction accounting principles, attention to detail, and the ability to collaborate with various stakeholders.

Key Responsibilities:

1. Accounts Receivable:

- Generate and issue invoices accurately and in a timely manner.

- Monitor and track receivables to ensure timely collection.

- Collaborate with project managers to reconcile billing discrepancies and resolve issues.

- Maintain accurate and up-to-date customer accounts.

2. Accounts Payable

- Process invoices for goods and services, ensuring accuracy and compliance with company policies.

- Collaborate with procurement and project teams to verify and reconcile purchase orders, delivery receipts, and invoices.

- Facilitate timely payments to vendors while taking advantage of available discounts.

- Resolve discrepancies and issues with vendors and internal departments.

3. Bookkeeping:

- Maintain accurate and organized financial records for construction projects.

- Reconcile bank statements, credit card statements, and other financial documents.

- Assist in the preparation of financial reports for management.

- Ensure compliance with accounting policies and procedures.

4. Change Orders:

- Review and process change orders, ensuring proper documentation and approval.

- Collaborate with project managers and contractors to track changes in project scope and associated costs.

- Update financial records to reflect approved change orders.

5. Waivers:

- Manage lien waivers and release documents for subcontractors and vendors.

- Ensure timely and accurate processing of waivers to prevent delays in payments.

- Work closely with legal and project teams to address any waiver-related issues.

Qualifications

- Bachelor's degree in Accounting, Finance, or a related field.

- Proven experience in construction accounting, AR, AP, and bookkeeping.

- Familiarity with construction change order processes and documentation.

- Strong understanding of lien waivers and related legal requirements.

- Proficient in accounting software and Microsoft Excel.

- Excellent organizational, communication, and problem-solving skills.

- Ability to work collaboratively with cross-functional teams.