Settlement Specialist

Job Summary

The Settlement Specialist at Tellus Equipment Solutions, LLC. monitors, analyzes, and processes financial transactions verifying completed sales documentation and processes financial transactions related to settlements for equipment inventory sales on assigned files.

Job Description

• Reports to and receives operational direction from Settlement and Bonus Supervisor

• Identify and communicate areas of improvement to the Settlement and Bonus Supervisor; recommend process improvements to help with overall processing experience

• Review completed sales packet to ensure compliance with manufacturer requirements

• Perform daily posting of equipment sales from the sales contracts to manufacturer’s financial system and ERP system

• Ensure that appropriate state and local taxes are charged on equipment purchases

• Monitor and reconcile on-line dealer equipment system to company’s ERP system

• Work with sales and dealership managers to communicate errors and issues with sales contracts

• Ensure manufacturer published and non-published incentives are applied to relevant equipment and are realized

• Monitor, communicate, and escalate status of open equipment sales orders with sales and store managers

• Respond to manufacturer and vendor inquiries in a timely manner

• Assist in the reconciliation of manufacturer vendor statements and correct discrepancies

• Assist in the month-end closing process and other projects as needed

• Provide operational support including processing, verifying, and resolving settlement issues

Skills, Competencies, & Education

• High school diploma required, college courses in accounting preferred

• 2+ years of accounting experience such as billing or general accounting duties

• Experience in equipment or auto dealership preferred

• Proficient in Excel and Word, 10-key by touch

• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

• Ability to effectively communicate verbally and written

• Ability to interact with employees and vendors in a professional manner

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness