Temporary Hotel Meeting Planner

2 weeks ago

Tarrytown, United States Tarrytown House Estate Full time
Job DescriptionJob Description

SUMMARY:

This is a temporary full-time position (maternity leave coverage). Starting in mid-June (or potentially earlier) through December 2024

RESPONSIBILITIES OF THE MEETING PLANNER:

  • Supports sales effort by acting as liaison between sales and banquet services.
  • Creates and maintains a good working relationship with the Banquet Manager and Chef to ensure a high level of comfort with Banquet operations.
  • Effectively coordinate efforts between Sales and Food & Beverage management.
  • Organizes and conducts weekly BEO and resume meetings.
  • Establishes and maintains efficient office procedures to facilitate the smooth operation of the department.
  • Responsible for working with the meeting planners in coordinating the final details for meetings.
  • Responsible for anticipating needs, forecasting results, analyzing, and arranging work processes for associates in the department.
  • Provides the necessary training, motivation, and leadership for any conference service department associates.
  • Ensures that all procedures, policies, and guidelines, as established by Tarrytown House Estate are being followed by department associates.
  • Establishes and maintains rapport with outside purveyors, who provide services for the Hotel and its guests.
  • Meets with any meeting planners to coordinate final arrangements for meetings.
  • Ensure smooth flow of information (communication) from Sales to Banquet Services and the Food & Beverage Department.
  • Ensure proper communication with all departments.
  • Attends weekly Forecast, Resume, and sales meetings.
  • Ensures that all equipment used in the department is in good order and uses preventive maintenance schedules for all equipment.
  • Ensures that the desired level of quality is maintained in all meeting room sets on a continuing basis.
  • Ensures that all file turnover requirements (from Sales to Convention Services) are fulfilled.
  • Advises hotel department heads of special requirements of groups coming into the hotel.
  • Reviews, daily, information entered the Convention Services Department Daily Log and takes necessary steps to alleviate problems noted in the log.
  • Has a working knowledge of Food & Beverage product offerings.
  • Perform any other duties assigned by management.

Education, Experience and Certifications of the Meeting Planner:

  • Salesforce experience
  • Event Planning experience or equivalent combination of education and training

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