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Event Manager IV

3 months ago

Cupertino, United States Gateway Recruiting, INC. Full time
Job DescriptionJob Description

Job Description: 

 

  • Extensive portfolio of event experience, specifically international event planning and execution
  • Curate VIP and Executive experiences
  • Strategy to Execution Program Management for Tier 1 events and experiences 
  • Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget
  • Research, arrange, and lead site visits with key stakeholders
  • Research, arrange, and lead vendor interviews with key stakeholders
  • Negotiate and execute contracts with selected vendors to company policy, terms and conditions
  • Identify and adhere to Project Milestones
  • Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams across the company to ensure a seamless attendee experience
  • Create, manage, and update program budgets in excess of $1 million
  • Identify, justify, and request any additional budget needs
  • Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV
  • Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media)
  • Lead a team of support staff (sourcing, planning, attendee management, travel)
  • Manage and troubleshoot venue and vendor issues onsite
  • Lead the onsite team to ensure an excellent attendee journey
  • Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation
  • Confident and able to communicate the needs of our team to the larger workgroup
  • Comfortable with cross functional workstreams
  • Takes a consultative approach to program planning
  • Clear, concise, and timely communication skills
  • Solutions oriented
  • Comfortable navigating change

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