Grants and Contracts Administrator

3 weeks ago

Rochester, United States Villa of Hope Full time
Job DescriptionJob Description

JOB TITLE: Grants & Contracts Administrator

POSITION GRADE: 81 [ salary range: 20.90-35.60/hr commensurate with education and experience ]

FLSA STATUS: Non-Exempt

DEPARTMENT/PROGRAM: Agency Advancement

SUPERVISOR: Director of Agency Advancement

JOB SUMMARY: Under the direction of the Director of Agency Advancement, the Grants & Contracts Administrator focuses on the writing of grants and administration of grants once awarded. This full-time non-exempt position resides within Program Quality Initiatives.

ESSENTIAL FUNCTIONS:

  • Exercises full compliance with the Agency’s Code of Conduct, all Agency Policies and Procedures.
  • Maintains confidentiality and security for all client and staff related materials and/or records.
  • Responsible for maintaining the Raiser’s Edge grant system.
  • Responsible for prospecting research for grants and program RFP’s and partner with program Directors/Managers to identify program models, outcomes and follow-up. Make appropriate applications.
  • Oversees and writes grant applications; reviews RFP’s for programs and provides feedback, tracks timeline and fulfills stewardship reports and activities. Works with Grants/Contracts group for execution.
  • Work with Directors, IT, program staff and OLT/ELT for process to collect data to submit additional reports in support of pending grant applications or those awarded.
  • Track follow through with ongoing correspondence and reports as required to exceed funders’ expectations.
  • Partner with Finance to determine and track use of grant dollars and to ensure grant dollars are placed in the appropriate cost centers/utilized in the timeframe specified by grant.
  • Assist and support other Agency initiatives as directed by supervisor.
  • Manages grant writing and proactively researches and identifies new funding opportunities for the agency, for targeted programs and other opportunities as identified; make appropriate applications to support agency strategic goals and objectives.

POSITION SPECIFICS:

Education: Bachelor’s Degree or combination of education and experience.

Experience: 2 years of experience in cross-functional project implementation. Successful research, grant or proposal writing experience is preferred.

Skills:

  • Research, prospecting, writing, editing and verbal communication skills.
  • Strong problem solving skills and ability to manage multiple projects and prioritize.
  • Organized and self-directed
  • Critical thinking to identify opportunities and solutions to overcome barriers to success.

Physical Demands: Ability to work in an office setting using a computer.

Other: Must know Excel, Microsoft Word, and Microsoft Outlook and be able to readily learn new systems. Knowledge of Raiser’s Edge is a plus. Occasional nights and weekends.

Travel: As needed. Driver’s license required.

COMPETENCIES:

Leading Self

  • Character and Courage (Integrity and Trust)-
    1. Do the right thing, because it is the right thing, even when no one is looking. Truth to Power.
  • Customer Focus
    1. Build positive relationships through communication and collaborative problem solving.
  • Commitment to Diversity, Inclusion, Justice and Equity
    1. Believe in the dignity and humanity of all people to reach their full potential.

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