Staff Accountant

4 weeks ago

Baltimore, United States Roland Park Country School Full time
Job DescriptionJob DescriptionGENERAL SUMMARY:The Staff Accountant reports to the Director of Finance and is an integral part of the Business Office team. The Staff Accountant is responsible for Budget and Payroll Management activities for the school as detailed below. The Staff Accountant will also be responsible for other duties that support the Director of Finance and the Business Office operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Budget Management
  • Oversees all aspects of the school's budgeting system, including:
    • Importing new fiscal year budgets into the school's financial management system.
    • Creating new general ledger accounts as needed and approved by the Director of Finance.
    • Preparing monthly department/division budget reports.
    • Distributing the monthly reports to personnel with budget oversight responsibility.
    • Tracking budget performance, and providing follow-up communication about concerns.
    • Analyzing activity to verify appropriate expense distribution.
    • Preparing monthly management-level budget reports for review by the Director of Finance and the CFO.
Payroll Processing
  • Prepares and submits payroll twice a month, which includes:
    • Generating a payroll preview report two days before the submission deadline for review and approval by the Director of Finance.
    • Sending reminder emails to Timecard approvers a week before the submission deadline.
    • Ensuring the accuracy of the employee payroll information including but not limited to hours worked, paid leave, unpaid leave, and deductions.
    • Working closely with Human Resources to ensure that all employee changes are processed accurately and on a timely basis.
    • Collecting documentation for temporary or seasonal employees and adding their wages to the appropriate payroll.
    • Generating payroll reports for documentation and archival purposes.
    • Submitting Employee and Employer retirement contributions to TIAA on a timely basis.
    • Creating and entering payroll journal entries in the financial management system for approval and posting by the Director of Finance.
Audits and Reconciliations
  • Assists the Director of Finance in generating reports and reconciliations required for various annual audits including the financial, 403B, and Worker's Compensation audits.
  • Creates and posts miscellaneous journal entries including but not limited to postage, department charges, external program contracts, and others as requested by the Director of Finance.
  • Reconciles interfund accounts monthly.
  • Reconciles and creates the journal entry for investment activity at Wilmington Trust monthly.
  • Reconciles Fixed Asset activity reports to the general ledger account on a quarterly basis.
  • Prepares other reconciliations and reports as agreed to with the Director of Finance.
  • Supports the Director of Finance on special projects.
  • Performs other duties as assigned.
REQUIRED SKILLS/ABILITIES:
  • High proficiency in Excel.
  • Blackbaud Financial Edge experience is beneficial.
  • Excellent analytical and problem-solving skills.
  • Ability to communicate effectively and professionally in a variety of settings with a wide range of people.
EDUCATION AND EXPERIENCE:
  • Bachelor's degree in Accounting or similar field.
  • Minimum of five years of experience, with preference given to candidates with experience in schools.
PHYSICAL REQUIREMENTS:
  • Requires ability to sit at a desk and use standard office equipment, such as computer and phone, for prolonged periods.
  • Repeat motion of wrists, hands, and fingers to handle documents and operate standard office equipment such as computers, printers, and phones.
  • Must be able to regularly ascend/descend stairs.
  • Requires visual acuity to read and analyze a variety of written documents and reports.
  • Occasionally lifts or carries light objects up to 25 lbs, such as files or boxes.
WORK CONDITIONS:
  • The Staff Accountant is a full-time, exempt position.
  • The individual in this position is expected to work during all hours as may be assigned by the School and during other hours for events and activities.
  • The Staff Accountant is expected to perform their job duties on campus unless otherwise permitted by the Head of School.
  • As a condition of employment, all employees hired after August 1, 2021, are required to be fully vaccinated for COVID-19 and be able to provide proof of such vaccination.
BACKGROUND CHECK:A background check (including criminal records and employment history review) must be completed satisfactorily before any candidate can begin work with RPCS. Failure to satisfactorily complete the background check may affect the application status or start of employment.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and assignments may change at any time with or without notice.
HOW TO APPLY:Interested candidates must apply by completing the employment application and submitting a resume, with cover letter to hr@rpcs.org. References may be requested after the application has been submitted.

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