Finance Purchase Manager

Job Title: Purchasing Manager

Department: Finance

Reports to: Finance Manager

FLSA Status: Exempt

Rate of Pay: $60,320.00

Summary

Perform all accounting duties for the tribe by maintaining and reconciling the general ledger as required by the Finance Manager and the Santa Rosa Rancheria Tachi-Yokut Tribe.

Essential Duties and Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
• Locate vendors of materials, equipment, and supplies, and interview them to determine product availability and terms of sales.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Develop, and implement purchasing and contract management instructions, policies, and procedures.
• Maintain records of goods ordered and received.
• Participate in the development of specification for equipment, products, or substitute materials.
• Analyze market and delivery systems to assess present and future material availability.
• Resolve vendor or contractor grievances, and claims against suppliers.
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Craft negotiation strategies and close deals with optimal terms
• Partner with stakeholders to ensure clear requirements documentation
• Forecast price and market trends to identify changes of balance in buyer-supplier power
• Perform cost and scenario analysis, and benchmarking
• Assess, manage and mitigate risks
• Seek and partner with reliable vendors and suppliers
• Determine quantity and timing of deliveries
• Monitor and forecast upcoming levels of demand
• Interacts with vendors, and Santa Rosa Rancheria employees to ensure that purchase transactions are performed in accordance with established policies;
• Recommends appropriate policy revisions on an as needed basis;
• Ensures that appropriate supporting documentation is attached to all payment requests;
• Archives purchasing documents for tribal activities, contracts and vouchers as required and prepares reports to substantiate individual transactions;
• Assist with special projects as necessary;
• Comply with all safety, health and environmental policies, procedures and regulations are followed within the department;
• Ensure compliance with all Human Resource policies and procedures, promote an environment that treats all people with respect and prohibits discrimination and harassment of any kind;
• Works with auditors, and submits work product to auditors on an as needed basis;
• Performs other duties as assigned by management.

Supervisory Responsibilities

This position has supervisory responsibilities over approximately five accounting and clerical staff positions.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor of Science Degree in Business Administration, major in Accounting or Finance; plus a minimum of 2 years of accounting experience

Certificates, Licenses, Registrations

Valid California Driver's License

Must be insurable by company’s insurance carrier and maintain throughout employment

Certificated 10-key

Computer Skills

To perform this job successfully, an individual should have knowledge of accounting software; Contact Management systems; Database software; Internet software; Order processing systems and Payroll systems; Microsoft Windows 7, Microsoft Windows 10 and Microsoft Office Suite (Access, Excel, Word, PowerPoint and Outlook).

Other Qualifications

- Must have or be willing to learn the knowledge of native customs, traditions, Culture and be sensitive to the Tribe’s cultural practices and maintain the confidentiality;

- Must be able to work flexible hours, nights and weekends;

- Must be assertive yet understanding when redirecting or dealing with youth and adults;

- Must be willing to work with all ages and ethnic groups;

- Must be punctual, dependable and project a professional healthy image through dress, behaviors and positive attitude.