Sr Admin/Fin Coord

2 weeks ago

Oklahoma City, United States University of Oklahoma Health Sciences Center Full time
Job Description

Organization

Oversees and provides professional administrative support, financial management and budget planning for the department.

Duties:

  • Oversees records maintenance (inventory, office files, etc.)
  • Manages approval process for accounts payable (vouchers, pcard, purchase requisitions, etc.) reporting, and other financial matters
  • Assists with implementing, and interpreting policies and procedures, ensuring compliance with federal, state and university policies and regulations.
  • Assists with financial coordination of program hosted events and programs; logistics, negotiates with contractors and vendors and assists student groups with event expenses and policies.
  • Trains and provides input on performance.
  • Maintains monthly financial reports, account reconciliation, Pcard management, OU Foundation funds, and other departmental support.
  • Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance
  • Process and track scholarships for merit and holistic awards.
  • Prepares and reconciles Grant’s; Foundation reports and check over cash balance in accounts.
  • Provides Faculty support with purchases and travel system guidance, reimbursement requests.
  • Performs various duties as needed to successfully fulfill the function of the position.


Job Location

Required Education: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND

  • 24 months of office management, financial management, or related experience.

Equivalency Substitution: Will accept 48 months experience in lieu of the Bachelor's degree for a total of 72 months related experience.

Skills:

  • Basic math skills
  • Advanced computer skills with wide knowledge of business software
  • Proficient in Microsoft Office
  • Detail oriented for accuracy of data and information
  • Highly organized and able to handle multiple projects and deadlines

Advertised Physical Requirements:

  • Physical: Sit for prolonged periods. Communicate effectively and listen. Ability to engage in repetitive motion.
  • Environmental: Standard office environment.
Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Organization: Medicine Office of the Dean
Job Location: Oklahoma-Oklahoma City-Health Sciences Center
Schedule: Full-time
Job Posting: Jul 2, 2024

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